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Northeast Coalition of States Electronic Benefit Transfer RFP

Issue Date:
11/2/2012, updated 1/31/2013
Due Date:
1/18/2013 (original due date), amended due date February 1, 2013, amended due date 02/06/2013
Description

The Northeast Coalition of States (NCS) is re-procuring Electronic Benefit Transfer (EBT) services for public benefit issuance including Supplemental Nutrition Assistance Program (SNAP) benefits and cash benefits administered by the NCS, the NCS includes the states of Connecticut, the Commonwealth of Massachusetts, New Hampshire, New York, Rhode Island and Vermont. The New York State Office of Temporary and Disability Assistance (OTDA), in cooperation with and on behalf of the members of the NCS, is releasing this EBT RFP for the purpose of procuring a cost effective regional EBT system.

The NCS strongly encourages proposals from companies with experience in procurements of this type. A qualified Offeror must be a single, totally responsible prime contractor. An Offeror’s experience, combined with that of any subcontractor(s) must demonstrate the capability to successfully meet the requirements of the NCS EBT RFP. An Offeror must be experienced in the development, implementation, operation and management of large scale and complex financial systems. An Offeror and any identified subcontractor(s) must have each had a minimum of three (3) commercial or Government clients that have purchased similar services to those that will be provided under this procurement.

Please note that it is the intent of New York State (NYS) to aggressively pursue the NYS Minority and Women Owned Business program requirements of this solicitation as outlined in the RFP and the important Notice to all Bidders attached below.

Application/Submission Information

Offerors may have noted there are a large number of references to State-specific Appendices. The NCS has sought to reduce and eliminate any significant variations between general NCS requirements and materials that are State-specific, but Offerors are reminded that if there is a conflict between the Narrative Language of the RFP and any State-specific Appendix, the requirements of the general RFP language control in the sense that the responsiveness of a proposal and the Technical and Financial Evaluations are primarily directed towards assessments of factors not drawn from State-specific Appendices, apart from the requirement that a bidder is required to express a willingness to meet the NCS contract requirements and State-specific contractual requirements with regard to each State that are expressed in the RFP. For instance, most CSAs have expressed a willingness to pay for a contract windup costs to the degree funds are available in the event a contract is terminated for lack of funding authority; to be responsive to the RFP, an Offeror must assert a willingness to be enter into a contract having language addressing that willingness; two States, Massachusetts and New Hampshire indicate they cannot commit themselves in any degree whatsoever to pay expenses for a contract terminated for lack of funding authority, and your submittal of a proposal indicates a willingness to negotiate in good faith with those States with regard to their expressed further restriction.

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