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Northeast Coalition of States Electronic Benefit Transfer RFP

Issue Date:

11/2/2012, updated 1/31/2013

Due Date:

1/18/2013 (original due date), amended due date February 1, 2013, amended due date 02/06/2013

Description

The Northeast Coalition of States (NCS) is re-procuring Electronic Benefit Transfer (EBT) services for public benefit issuance including Supplemental Nutrition Assistance Program (SNAP) benefits and cash benefits administered by the NCS, the NCS includes the states of Connecticut, the Commonwealth of Massachusetts, New Hampshire, New York, Rhode Island and Vermont. The New York State Office of Temporary and Disability Assistance (OTDA), in cooperation with and on behalf of the members of the NCS, is releasing this EBT RFP for the purpose of procuring a cost effective regional EBT system.

The NCS strongly encourages proposals from companies with experience in procurements of this type. A qualified Offeror must be a single, totally responsible prime contractor. An Offeror’s experience, combined with that of any subcontractor(s) must demonstrate the capability to successfully meet the requirements of the NCS EBT RFP. An Offeror must be experienced in the development, implementation, operation and management of large scale and complex financial systems. An Offeror and any identified subcontractor(s) must have each had a minimum of three (3) commercial or Government clients that have purchased similar services to those that will be provided under this procurement.

Please note that it is the intent of New York State (NYS) to aggressively pursue the NYS Minority and Women Owned Business program requirements of this solicitation as outlined in the RFP and the important Notice to all Bidders attached below.

Application/Submission Information

Offerors may have noted there are a large number of references to State-specific Appendices. The NCS has sought to reduce and eliminate any significant variations between general NCS requirements and materials that are State-specific, but Offerors are reminded that if there is a conflict between the Narrative Language of the RFP and any State-specific Appendix, the requirements of the general RFP language control in the sense that the responsiveness of a proposal and the Technical and Financial Evaluations are primarily directed towards assessments of factors not drawn from State-specific Appendices, apart from the requirement that a bidder is required to express a willingness to meet the NCS contract requirements and State-specific contractual requirements with regard to each State that are expressed in the RFP. For instance, most CSAs have expressed a willingness to pay for a contract windup costs to the degree funds are available in the event a contract is terminated for lack of funding authority; to be responsive to the RFP, an Offeror must assert a willingness to be enter into a contract having language addressing that willingness; two States, Massachusetts and New Hampshire indicate they cannot commit themselves in any degree whatsoever to pay expenses for a contract terminated for lack of funding authority, and your submittal of a proposal indicates a willingness to negotiate in good faith with those States with regard to their expressed further restriction.

Attachments:

• Important Bidders Notice Added 01/31/2012
• 2012 NCS EBT RFP (Working Draft) 1/18/2013 Added 1/23/2013
• 2012 NCS EBT RFP (Working Draft) 1/11/2013 Added 1/14/2013
• 2012 NCS EBT RFP (Working Draft) Added 12/7/2012
• 2012 NCS EBT RFP (Original)
• Appendix 1 - Connecticut State Appendix.pdf
• Appendix 1A – CT Zip Code Detail Cash Issuance Added 1/11/2013
• Appendix 1A – CT Zip Code Detail Cash Issuance (Microsoft Excel) Added 1/11/2013
• Appendix 2 - Commonwealth of Massachusetts State Appendix Amended 1/4/2013
  • Massachusetts – EBT Cash Issuance by Zip Code
  • Massachusetts – FNS Waiver
  • Massachusetts – Glossary of Terms
  • Massachusetts – Telecommunications
  • Massachusetts - Sample Batch Table
  • Massachusetts - Offeror Response Form
• Appendix 3 - New Hampshire State Appendix
• Appendix 4 - New York State Appendix
• Appendix 4A - NYS Zip Code Detail Cash Issuance Revised 01/18/2013
• Appendix 4A - NYS Zip Code Detail Cash Issuance (Microsoft Excel) Revised 01/18/2013
• Appendix 5 - Rhode Island State Appendix
• Appendix 6 - Vermont State Appendix Revised 1/18/2013
• Appendix 7A - REDE Startup Package
• Appendix 7B - Alert Tape Specifications
• Appendix 7C - STARS File Record Layout Specifications
• Appendix 7D - AMA File Formats
• Appendix 8 - FNS NCS Waivers
• Appendix 9 - Glossary of Terms
• Appendix 10 - Required Deliverables and Events Timetable
• Appendix 10 – Deliverable and Events Timetable (Working Draft) Added 01/14/2013
• Appendix 10 – Deliverable and Events Timetable (Working Draft) (Microsoft Excel) Added 01/14/2013
• Appendix 11 - Sample resume Format
• Appendix 11 - Sample resume Format (Microsoft Word)
• Appendix 11A - Letter of Intent to Accept Employment Key Staff
• Appendix 11A - Letter of Intent to Accept Employment Key Staff (Microsoft Word)
• Appendix 12 - NCS Historical Data 2010-2011
• Appendix 12 - NCS Historical Data 2010-2011 (Microsoft Excel)
• Appendix 12 - NCS Historical Data 2010-2011 (Revised) 01/25/2013
• Appendix 12 - NCS Historical Data 2010-2011 (Revised) 01/25/2013 (Microsoft Excel)
• Appendix 13 - EBT Standard Contract Terms and Conditions
• Appendix 13 – EBT Standard Contract terms and Conditions (Working Draft) Added 01/14/2013
• Appendix 13 – EBT Standard Contract terms and Conditions (Working Draft) (Revised) Added 01/23/2013
• Appendix 14 - Offeror Proposal Submission Forms
• Appendix 14 - Offeror Proposal Submission Forms (Microsoft Word)
• Appendix 15 - NCS Reporting Requirements
• Appendix 15 – NCS Reporting Requirements (Working Draft) Added 01/14/2013
• NCS EBT Contract Reporter Notice
• 14-1 Contractor Certification to Covered Agency ST-220
• 14-2 Certification of Good Faith Efforts - OTDA Form 4976
• 14-2 Certification of Good Faith Efforts - OTDA Form 4976 (Microsoft Word)
• 14-3 MWBE/EEO Policy Statement Revised 01/17/2013
• 14-3 MWBE/EEO Policy Statement (Microsoft Word) Revised 01/17/2013
• 14-4 MWBE Utilization Plan - OTDA Form 4937 Revised 01/17/2013
• 14-4 MWBE Utilization Plan - OTDA Form 4937 (Microsoft Word) Revised 01/17/2013
• 14-5 MWBE Subcontractors and/or Suppliers Letter of intent to Participate - OTDA Form 4938
• 14-5 MWBE Subcontractors and/or Suppliers Letter of intent to Participate - OTDA Form 4938 (Microsoft Word)
• 14-6 Equal Employment Opportunity (EEO) Staffing Plan – OTDA Form 4934.1
• 14-6 Equal Employment Opportunity (EEO) Staffing Plan – OTDA Form 4934.1 (Microsoft Word)
• 14-7 Procurement Lobbying Act Forms
• 14-7 Procurement Lobbying Act Forms (Microsoft Word)
• 14-8 MacBride Fair Employment Principals
• 14-8 MacBride Fair Employment Principals (Microsoft Word)
• 14-9 Bidders List Application Form
• 14-9 Bidders List Application Form (Microsoft Word)
• 14-10 Non-Collusive Bidding Form
• 14-10 Non-Collusive Bidding Form (Microsoft Word)
• 14-11 NYS OSC On-Line Vendor Responsibility Questionnaire
• 14-12 MWBE Subcontractor Request for Waiver Form 4969 Added 01/17/2013
• 14-12 MWBE Subcontractor Request for Waiver Form 4969 (Microsoft Word) Added 01/17/2013
• Important Notice
• NCS EBT Pricing Schedules
• NCS EBT Pricing Schedules 01/25/2013 Revised
• NCS EBT Pricing Schedules 01/25/2013 Revised (Microsoft Word)
• Bidders Notices 12/07/2012
• Bidders Notices 01/17/2013
• Questions and Answers 12/28/2012 revised 1/22/2013
• Questions and Answers 01/04/2013
• Questions and Answers 01/11/2013
• Questions and Answers (secondary) 01/23/2013

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