Policy Directives

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Frequently Asked Questions

What is a PDF?

PDF stands for Portable Document Format. It is a cross-platform file format developed by Adobe Systems, Inc. which preserves formatting of the source document. PDF is based on the Post-Script printer description language. This enables sharp, color-precise printing on almost all printers. On screen, PDFs can be viewed and maginifed over 800% without loss of quality. In some case, however, PDFs will look better printed than displayed on screen.

From Adobe.com:

“Adobe® Portable Document Format (PDF) is the open de facto standard for electronic document distribution worldwide. Adobe PDF is a universal file format that preserves all the fonts, formatting, graphics, and color of any source document, regardless of the application and platform used to create it. Adobe PDF files are compact and can be shared, viewed, navigated, and printed exactly as intended by anyone with free Adobe Acrobat® Reader® software.”

More information is available at: http://get.adobe.com/reader/

What do I need to view the PDF files?

All that is required is the free Adobe Acrobat Reader application, which allows users to view, print or save PDF files.

From where can I download Acrobat Reader?

For the latest version of Acrobat Reader, please visit the Adobe site at http://get.adobe.com/reader/.

Why are the Directives only available in PDF format?

Since the formatting of a Directive is frequently tied to its content and intent, it is important that the layout is preserved across different platforms. PDF technology affords this convenience.

The Adobe Acroat Reader and browser plug-in are already widely installed around the world and readily available for download via our intranet or the Adobe website. Its small file size, navigational features, suitability for on-screen display and superior output capabilities made it a good choice to present important documents to a wide audience.

Why aren’t the Directives available in (Word, HTML, etc.) format?

Unlike PDF, HTML files appear differently on different systems due to a variety of variables including Operating System version, browser versions and user settings, which may override document formatting.

Word and other office suite applications also vary display of documents across different versions and platforms. Since the layout of the Directives in some cases are critical to the interpretation of the content, a file format was needed which preserved the original intent across various system and user variables. OTDA web developers have seen compatibility issues with different versions of Micorsoft Word, for example, which render the same document differently.

How do I use Acrobat Reader?

The Reader comes in 2 “flavors” which are very similar. Depending on your browser and its settings, when you click on a PDF link, the Reader application may launch in a new window or the Reader plug-in may launch within your browser window.

Toolbar for the Acrobat Reader application

Screen shot of Acrobat Reader Toolbar

Toolbar for the Acrobat Reader plug-in for your web browser

Screen shot of Acrobat Reader Plug-in Toolbar

Please notice that the browser plug-in allows you to save a document that you are viewing on the web.

How do I print a PDF?

First, make sure your printer setup matches the document page size and orientation. In the lower left corner of the PDF document, you can quickly see the page size, number of pages and orientation:

Acrobat Info Footer

This indicates that there are 2 pages in the document and that each page is legal size, landscaped (longer edge horizontal).

Navigate to “File: Print” or you may click the Print button Print button on the toolbar. These actions will bring up the Print dialog box. Using the “Properties” dialog, set your printer to match the page size and orientation.

How can I save the Directives to my computer?

Click the “Save” button Save button on the toolbar.

Remember, you can only save a document when browsing a PDF “in-line” (in your browser).

How can I copy a section of the Directive to paste into my own document?

  1. Click on the Text Select Tool Text Select Tool Button on the toolbar
  2. Select the text you want to copy
  3. Click the Copy button Copy button on the toolbar
  4. Launch or maximize your word processing application
  5. Navigate to “Edit: Paste” or hit “control-V” to paste the text you copied.

Note: Formatting may not be preserved in the Copy-Paste process.

What is the difference between the Acrobat “Find” and “Search” functions?

The Acrobat Search command allows you to perform full-text searches of PDF document collections that have been indexed using Acrobat Catalog, whereas the Acrobat Find command allows you to search only a single document. The Policy Directives have not been indexed.

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