TO:  Local District Commissioners; TA Directors: FS Directors; MA Directors

FROM:  Russell Sykes/rs, Deputy Commissioner, Division of Temporary Assistance

SUBJECT:  Revised April 2005 SDX Manual Available Online

EFFECTIVE DATE:  Immediately

CONTACT PERSON:	
•	For questions about the SDX Manual – SSI Bureau at (800) 343-8859, ext. 4-9109 or by e-mail to Archiah Phillips at archiah.phillips@dfa.state.ny.us 
•	For questions about the Medicaid ASWI Report – Ken Merkelbach at (518) 474-5693, or by e-mail at kxm05@health.state.ny.us

The State Data Exchange (SDX) is a system used to provide information about SSI recipients in NYS to local social services districts and other users.  Each local district receives a biweekly SSI Report of all SSI applicants, recipients, and former SSI recipients whose Medicaid expenses are the responsibility of that district.  In addition to the biweekly SSI Report, local Medicaid units receive a Medicaid ASWI (Auto SDX) report almost daily on new SSI cases and SSI cases with certain changes that may affect eligibility for Medicaid.

GIS 05 TA/DC005 was issued on February 15, 2005, to inform districts that OTDA published a revised SDX Manual on the agency’s intranet site. To continue to assist local district workers who use the SDX, OTDA has published the most current version of the SDX Manual that was revised in April 2005. The April 2005 SDX Manual contains the current listing of all SDX field and code definitions.  The SDX Manual can be found in the Division of Employment and Transitional Supports section of the OTDA intranet site under “Manuals”.  The address has been changed to (http://otda.state.nyenet/dta/Manuals/sdx.pdf).  The SDX Manual can also be found on CentraPort under Resources.

This address can be saved as a “Favorite” on your web browser to enable the user to easily access the SDX Manual.  Because this SDX Manual is a PDF document, it can also be saved from the intranet site as a PDF document on a personal computer.  It can then be used on that computer and emailed to other users.

The SDX Manual has been designed with a search on the left side of the screen under “Bookmarks”.  Click on the first letter of the field needed and you will automatically jump to the page of the Manual for fields that begin with that letter.  The SDX Manual also includes a list of recent changes and a page listing the SDX and WMS District Codes.

Questions regarding access to the OTDA intranet site should be directed to your local network staff.  Questions about the SDX Manual or about the Medicaid ASWI (Auto SDX) report should be directed to the contacts noted above.