Directives

The Division of Shelter Oversight & Compliance has issued guidance documents to local Social Services Districts in the form of Administrative Directives (ADMs) and General Information System (GIS) messages to inform them of regulatory safety and security policies and other requirements for program operations in homeless shelters. These directives are listed below according to document number and subject.

Administrative Directives (ADMs)

• 23-ADM-06 Submission of Operating Budgets and Associated Per Diem Reasonable-Accommodations
  • 23-ADM-06 Attachment 1 – Fiscal Profile and Budgeting Instructions
  • 23-ADM-06 Attachment 2 – Fiscal Filing Instructions
  • 23-ADM-06 Attachment 3 – Hotel/Motel Rates Instructions
  • 23-ADM-06 Attachment 4 – Hotel/Motel Rate Submission
  • 23-ADM-06 Attachment 5 – Insurance Details Form
• 22-ADM-04 Menstrual Products
• 20-ADM-09 Adoption of New Shelter Regulations
  • 20-ADM-09 Attachment A - 18 NYCRR Part 491
  • 20-ADM-09 Attachment B - 18 NYCRR Part 900
  • 20-ADM-09 Attachment C - Security Plan Assessment Form
  • 20-ADM-09 Attachment D - Safety & Security Plan Attestation
  • 20-ADM-09 Attachment E - Emergency Shelter Operational Plan Filing Instructions
  • 20-ADM-09 Attachment F - Emergency Shelter Operational Plan Adult / Adult Family Shelters
  • 20-ADM-09 Attachment G - Emergency Operational Plan Family Shelters
  • 20-ADM-09 Attachment H - Request for Regulations Waiver Form
  • 20-ADM-09 Attachment I - Fiscal Profile Instructions
  • 20-ADM-09 Attachment J - Line Item Budget Form
  • 20-ADM-09 Attachment K - Part 491 Resident Rights
  • 20-ADM-09 Attachment L - Part 900 Resident Rights
  • 20-ADM-09 Attachment M - Preliminary Health Screening
• 20-ADM-03 Providing Services to Transgender, Gender Nonconforming, and Non-Binary People Experiencing
• 17-ADM-06 Mandatory Child Abuse and Maltreatment Reporting, Statewide Central Register and State Exclusion List Clearance, and Criminal History Background Check for Employees of Publicly-Funded Emergency Shelters for Families with Children
  • 17-ADM-06 Attachment 1 - OCFS 1986 ADM-43
  • 17-ADM-06 Attachment 2 - OCFS LDSS 2221A
  • 17-ADM-06 Attachment 3 - OCFS LDSS-3371A
  • 17-ADM-06 Attachment 4 - OCFS Summary Guide for Mandated Reporters in New York State
  • 17-ADM-06 Attachment 5 - Justice Center Authorized Person Designation Form
  • 17-ADM-06 Attachment 6 - Justice Center Request for Staff Exclusion List Check Form
  • 17-ADM-06 Attachment 7 - DCJS Request for Access to Criminal History Record Information
  • 17-ADM-06 Attachment 8 - Shelter Criminal Background Check Consent Form
• 17-ADM-04 Emergency Shelter Operating Budgets and Per Diem Rate Submissions
• 16-ADM-11 Consolidation and Clarification of Policy for Use of Service Plans/ Bi-weekly Independent Living Plans with Families & Individuals Residing in Temporary Shelters

General Information System (GIS) Messages

• 09/12/22 - 22TA/DC084 – Expiration of Emergency Masking Regulations, 18 NYCRR § 304.3
• 06/03/22 - 22TA/DC054 – Security Measures – Incident Reporting in Shelters
• 01/04/22 - 22TA/DC002 – Menstrual Products (ny.gov)
• 06/28/21 - 21TA/DC044 – Summer Cooling Requirements for Shelters
• 08/14/20 - 20TA/DC083 – Extension of Certain Requirements for Inspections of Hotels/Motels and Uncertified Shelters
• 09/22/17 - 17TA/DC036 Further Guidance on the Inspections of Commercial Hotels/Motels
  • 17TA/DC036 – Attachment 1 – Inspections of Commercial Hotels/Motels Used for Temporary Housing Assistance
  • 17TA/DC036 – Attachment 2 – Commercial Hotel MOU Template
• 12/13/16 - 16TA/DC061 – Security Measures
  • 16TA/DC061 – Attachment A – Security Plan Assessment Form
  • 16TA/DC061 – Attachment B – OTDA Serious Incident Report Form
• 08/08/16 - 16TA/DC049 – Inspections of Commercial Hotels/Motels Used for Temporary Housing
  • Attachment 1 - Inspection Checklist for Hotel/Motel

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