2013 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 13-ADM-07 Systematic Alien Verification for Entitlements (SAVE) Program
• 13-ADM-06 NYSERDA On-Bill Recovery (OBR) Financing
  • 13-ADM-06 Attachment 1 - NYSERDA Residential Financing Product Information
• 13-ADM-05 2013-14 Flexible Fund for Family Services (FFFS)
  • 13-ADM-05 Attachment 1 - FFFS 2013-14 District Allocations
  • 13-ADM-05 Attachment 2 - FFS 2013-14 Plan Application
  • 13-ADM-05 Attachment 3 - FFFS 2013-14 Plan Instructions
  • 13-ADM-05 Attachment 4 - 2013-14 Child Welfare Thresholds
  • 13-ADM-05 Attachment 5 - FFFS Desk Reference Guide
  • 13-ADM-05 Attachment 6 - Grandfathered COPS FFFS Dedications
• 13-ADM-04 SNAP Reactivation Waiver
• 13-ADM-03 Temporary Assistance Budgeting: 2013 Changes to the Earned Income Disregard and Poverty Level Test
• 13-ADM-02 Temporary Assistance and Supplemental Nutrition Assistance Program Policy: The Treatment of Tax Refunds and Credits
• 13-ADM-01 Automated Case Closure and Closure of Administrative Cases
  • 13-ADM-01 Attachment 1 - Summary of Changes to the Case Closure
  • 13-ADM-02 Attachment 2 - Automated Case Closure Report
  • 13-ADM-03 Attachment 3 - Contact Letter About Case Closure
  • 13-ADM-04 Attachment 4 - Case Closure Notice
  • 13-ADM-05 Attachment 5 - Case Closure Notice-Referring Agency
  • 13-ADM-06 Attachment 6 - Text for Case Closure Notices

Information Letters (INF)

• 13-INF-08 State Minimum Wage Increase and Its Effect on Temporary Assistance (TA) and Supplemental Nutrition Assistance Program (SNAP)
• 13-INF-07 Social Security Administration (SSA) Cost-of-Living Adjustment (COLA) for January 2014 – SSI Benefit Levels Chart
  • 13-INF-07 Attachment 1 - SSI Benefit Levels Chart effective January 1, 2014 (reflects the 1.5% federal COLA for January 2014)
• 13-INF-06 Changes in the Earned Income Tax Credit (EITC) and Summary of Other Available Federal and State Tax Credits for Tax Year 2013
  • 13-INF-06 Attachment 1 - OTDA Pub-4786 Get All The Credit You Deserve with Earned Income Tax Credits
• 13-INF-05 Mandatory Supplemental Nutrition Assistance Program (SNAP) Right to File Poster-LDSS-4995
  • 13-INF-05 Attachment 1 - Right to File Poster - LDSS 4995
• 13-INF-04 Summer Food Service Program
  • 13-INF-04 Attachment 1 – 2013 SFSP Outreach Order Form
  • 13-INF-04 Attachment 2 – USDA SFSP Hotline Poster in English
  • 13-INF-04 Attachment 3 – USDA SFSP Hotline Poster in Spanish
• 13-INF-03 CBIC Photos for NTA-SNAP Cardholders
• 13-INF-02 Revisions to the LDSS 4310 “Periodic Report” and the LDSS 4310A “Follow-up to the Periodic Report”
  • 13-INF-02 Attachment 1 – LDSS-4310
  • 13-INF-02 Attachment 2 – LDSS-4310A
• 13-INF-01 Changes in the Earned Income Tax Credit (EITC) and provide SSDs a summary of other available federal and state tax credits for Tax Year 2012

Local Commissioner Memoranda (LCM)

• 13-LCM-16 2013-14 Home Energy Assistance Program–Administrative Allocations and Program Allocations
  • 13-LCM-16 Attachment 1 - 2013-14 Local Districts Allocations
• 13-LCM-15 Document Packet for Fair Hearings Related to Interim Assistance Reimbursement (IAR)
• 13-LCM-14 2013-14 Home Energy Assistance Program
  • 13-LCM-14 Attachment 1 - 2013-2014 Heating Equipment Repair and Replacement
  • 13-LCM-14 Attachment 2 - 2013-14 HEAP Desk Guide
  • 13-LCM-14 Attachment 3 - Rental Income Calculation Worksheet Example
  • 13-LCM-14 Attachment 4 - 2013-2014 HEAP Forms Changes
  • 13-LCM-14 Attachment 5 - HEAP Regional Training and myWorkspace FAQs
• 13-LCM-13 Social Media Access by Local District Child Support and Fraud Investigators
• 13-LCM-12 2014-2015 Biennial Temporary Assistance and Supplemental Nutrition Assistance Program (SNAP) Employment Plan
  • 13-LCM-12 Attachment A: Temporary Assistance and SNAP Employment Plan Instructions
  • 13-LCM-12 Attachment B: Temporary Assistance and SNAP Employment Plan Template
• 13-LCM-11 2013-14 Home Energy Assistance Program-Early Mail Out Process and Administrative Allocations
  • 13-LCM-11 Attachment 1 – Local District Early Outreach Administrative Allocations
• 13-LCM-10 Supplemental Nutrition Assistance Program Employment and Training Allocations-FFY 2013
  • Attachment 1 - FFY 2013 100% and 50% SNAP Employment and Training Allocations
• 13-LCM-09 Revisions to LDSS-2859, Information Transmittal
  • 13-LCM-09 Attachment 1 – LDSS-2859 Information Transmittal
• 13-LCM-08 Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Dependent Care Requests for FFY 2013
  • 13-LCM-08 Attachment 1 - SNAP E&T/CCBG Comparison Chart
  • 13-LCM-08 Attachment 2 - SNAP E&T Dependent Care Request Worksheet
• 13-LCM-07 Reporting Requirements under the Federal Funding Accountability and Transparency Act of 2006 (FFATA)
• 13-LCM-06 Supplemental Nutrition Assistance Program (SNAP) Civil/Human Rights Complaint
  • 13-LCM-06 Attachment 1 – Bureau of Equal Opportunity and Diversity (EOD) Supplemental Nutrition
  • 13-LCM-06 Attachment 2 - Civil/Human Rights Complaint Compliance Agreement
• 13-LCM-05 Claiming Deadlines for Federal and State Reimbursement
• 13-LCM-04 Child Support Incentives-Federal Fiscal Years 2011 and 2013
  • 13-LCM-04 Attachment 1 – Adjustment of Actual to Reported Incentives – FFY 2011
  • 13-LCM-04 Attachment 2 - Estimated Incentives – FFY 2013
• 13-LCM-03 Submission of TANF Claims/FFFS Plans
• 13-LCM-02 2013 TANF Summer Youth Employment Program Allocations
  • 13-LCM-02 Attachment A - 2013 SYEP Allocations
  • 13-LCM-02 Attachment B - 2013 SYEP Local District Designation Form
• 13-LCM-01 2012-2013 Home Energy Assistance Program (HEAP) Cooling Assistance Component
  • 13-LCM-01 Attachment 1 – HEAP Cooling Assistance Application (Short Form)
  • 13-LCM-01 Attachment 2 – NYS HEAP Cooling Assistance Services Checklist – Customer Confirmation – Invoice
  • 13-LCM-01 Attachment 3 – HEAP Cooling Assistance Notice of Eligibility Decision
  • 13-LCM-01 Attachment 4 – 2012-2013 HEAP Denied Application Report
  • 13-LCM-01 Attachment 5 – Sample Scratchpad HEAP Cooling Assistance ABEL Budget
  • 13-LCM-01 Attachment 6 – Administration Allocations
  • 13-LCM-01 Attachment 7 – Home Energy Assistance Program (HEAP) Vendor Agreement Cooling Assistance Services Component
  • 13-LCM-01 Attachment 8 – HEAP Vendor Refund Form
  • 13-LCM-01 Attachment 9 – HEAP Vendor Cooling Assistance Servicers Conference Calls