2012 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Administrative Directives (ADM)

• 12-ADM-08 Elimination of Finger Imaging Requirements for Purposes of the Supplemental Nutrition Assistance Program (SNAP)
• 12-ADM-07 Supplemental Nutrition Assistance Program (SNAP)-New Name for the Food Stamp Program
  • 12-ADM-07 Attachment 1- SNAP Poster Pub-4985
• 12-ADM-06 2012-13 Flexible Fund for Family Services (FFFS)
  • 12-ADM-06 Attachment 1 - FFFS 2012-13 District Allocations
  • 12-ADM-06 Attachment 2 - FFFS 2012-13 Plan Application
  • 12-ADM-06 Attachment 3 - FFFS 2012-13 Plan Instructions
  • 12-ADM-06 Attachment 4 - FFFS 2012-13 Child Welfare Thresholds
  • 12-ADM-06 Attachment 5 - FFFS Desk Reference Guide
  • 12-ADM-06 Attachment 6 - State Administered Programs/Contracts List
  • 12-ADM-06 Attachment 7 - Grandfathered COPS FFFS Dedications
• 12-ADM-05 2012 Temporary Assistance Basic Allowance Increase
• 12-ADM-04 New York State Parolees and Temporary Assistance/Temporary Housing Assistance District of Fiscal Responsibility (DFR) Policy
  • 12-ADM-04 Attachment A - DFR Parolee Questions and Answers
• 12-ADM-03 Information about Child Support Services and Application/Referral for Child Support Enforcement Services (LDSS-4882)
  • 12-ADM-03 Attachment 1 LDSS-4882- Information about Child Support Services and Application/Referral for Child Support Services
  • 12-ADM-03 Attachment 2 LDSS-4882A- Information about Child Support Services
  • 12-ADM-03 Attachment 3 LDSS-4882B- Information for an Additional Noncustodial Parent (NCP)/ Putative Father (PF)
  • 12-ADM-03 Attachment 4 LDSS-4882C- Information for an Additional Child
  • 12-ADM-03 Attachment 5 Application Cover Letter
  • 12-ADM-03 Attachment 6 Intake Guidance Document
• 12-ADM-02 Temporary Assistance Budgeting: 2012 Changes to the Earned Income Disregard and Poverty Level Test
• 12-ADM-01 Requirement to Make Information Available to Non-Parent Caregivers relating to Available Services and Assistance Programs
  • 12-ADM-01 Attachment A Non-Parent Caregivers (Grandparents, Other Relatives, Friends) Caring for Children

Local Commissioner Memoranda (LCM)

• 12-LCM-14 Claiming Deadlines for Federal and State Reimbursement
• 12-LCM-13 Results of the Federal Fiscal Year 2011 Data Reliability Audit and Procedures to Prevent Deficiencies
• 12-LCM-12 2012-13 Home Program Summary
  • 12-LCM-12 Attachment 1 - 2012-13 HEAP Program Summary
  • 12-LCM-12 Attachment 2 - 2012-13 HEAP Heating Equipment Repair and Replacement
• 12-LCM-11 Transportation Initiative
  • 12-LCM-11 Attachment 1 - Application Cover Page
  • 12-LCM-11 Attachment 2 - Program Narrative
  • 12-LCM-11 Attachment 3 - Budget Form
  • 12-LCM-11 Attachment 4 - Budget Narrative
  • 12-LCM-11 Attachment 5 - Budget Instructions
• 12-LCM-10 2012-13 Home Energy Assistance Program-Administrative Allocations and Program Allocations
  • 12-LCM-10 Attachment 1 Initial 2012-13 HEAP Allocations
• 12-LCM-09 Supplemental 100% SNAP Employment and Training Allocations –FFY 2012
  • 12-LCM-09 Attachment 1 FFY 2012 Supplemental 100% SNAP E&T Allocations
• 12-LCM-08 2012-13 Home Energy Assistance Program-Early Outreach Process and Administrative Allocations
  • 12-LCM-08 Attachment 1 Local District Early Outreach Administrative Allocations
  • 12-LCM-08 Attachment 2 Early Outreach Administrative Funds Budget Form
• 12-LCM-07 Food Stamp Employment and Training Allocations-FFY 2012
  • 12-LCM-07 Attachment 1: FFY 2012 100% and 50% Food Stamp Employment and Training Allocations
• 12-LCM-06 Continuation of OTDA Contract with Medical Providers for Consultative Medical and Psychological Examinations and Intelligence Assessments
  • 12-LCM-06 Attachment A Approved Contractors, Consultative Examinations
  • 12-LCM-06 Attachment B Revenue Intercept Letter
  • 12-LCM-06 Attachment C Consultative Examinations and Statement of Work
  • 12-LCM-06 Attachment D Consultative Examinations Quarterly Report
  • 12-LCM-06 Attachment E Division of Disability Determinations (DDD) Statewide CE Fee Schedule
• 12-LCM-05 Submission of TANF Claims/FFFS Plans
• 12-LCM-04 Child Support Incentives-Federal Fiscals Years 2012 and 2012
  • 12-LCM-04 Attachment 1 Adjustment of Actual to Reported Incentives-FFY 2012
  • 12-LCM-04 Attachment 2 Estimated Incentives-FFY 2012
• 12-LCM-03 2012 Summer Youth Employment Program Allocations
  • 12-LCM-03 Attachment A 2012 SYEP Allocations
  • 12-LCM-03 Attachment B SSD Designation Form
• 12-LCM-02 Use of Food Stamp Employment and Training (FSET) Funds for Dependent Care Expenses
  • 12-LCM-02 Attachment 1 FSET/CCBG Comparison Chart
  • 12-LCM-02 Attachment 2 FSET Dependent Care Request Worksheet
• 12-LCM-01 Claiming Deadlines for Federal and State Reimbursement

Information Letters (INF)

• 12-INF-17 Social Security Administration (SSA) Cost-of-Living Adjustment (COLA) for January 2013 – SSI Benefit Levels Chart
  • 12-INF-17 Attachment – SSI Benefit Levels Chart effective January 1, 2013
• 12-INF-16 Digest of Laws of 2012 Relating to Programs of the Office of Temporary and Disability Assistance
  • Digest of Laws of 2012 Relating to Programs of the Office of Temporary and Disability Assistance
• 12-INF-15 Revision to LDSS-4887 Mail-in Recert/Eligibility Questionnaire
  • 12-INF-15 Attachment 1 Revised LDSS-4887 Mail-in Recert/Eligibility Questionnaire
• 12-INF-14 Supplemental Nutrition Assistance Program Policy-Student Eligibility (Replaces 11-INF-06)
• 12-INF-13 Guidance on Use of Enhanced WMS Cross-System Clearance Process and New Statewide Clearance Report
• 12-INF-12 PUB-4916 (Rev. 12/11): Helping Hands for People in Need Brochure (No Longer Required)
• 12-INF-11 Availability of New Forms LDSS-4882 (7/12): Information about Child Support Services and Application/Referral for Child Support Services; LDSS-4882A (7/12): Information about Child Support Services; LDSS-4882B (7/12): Information for an Additional Noncustodial Parent (NCP)/Putative Father (PF); and LDSS-4882C (7/12): Information for an Additional Child
  • 12-INF-11 Attachment 1 - LDSS-4882 (7/12): Information about Child Support Services and Application/Referral for Child Support Services
  • 12-INF-11 Attachment 2 - LDSS-4882A (7/12): Information about Child Support Services
  • 12-INF-11 Attachment 3 - LDSS-4882B (7/12): Information for an Additional Noncustodial Parent (NCP)/Putative Father (PF)
  • 12-INF-11 Attachment 4 - LDSS-4882C (7/12): Information for an Additional Child
• 12-INF-10 Internal Revenue Service Mileage Reimbursement Rate
• 12-INF-09 Summer Food Service Program
• 12-INF-08 The Treatment of Subsidized Employment as Earned Income for the Food Stamp Program
• 12-INF-07 Revised LDSS-4403: "Determination of Eligibility for Emergency Assistance to Families (EAF)"
  • 12-INF-07 Attachment 1 LDSS-4403 Determination of Eligibility for Emergency Assistance to Families (EAF)
• 12-INF-06 Food Stamp Program Clarification of required Documentation/Verification
  • 12-INF-06 Attachment 1 TA/FS Documentation/Verification Desk Guide: LDSS-3666
• 12-INF-05 Clarification of Food Stamp Policy for Claims Established as a Result of a Court Ordered Restitution & Revision of FS Recoupment Data Entry Form-WMS LDSS-3513 NYC
  • 12-INF-05 Attachment 1 Food Stamp Recoupment Data Entry Form-WMS LDSS-3513 NYC
• 12-INF-04 Personal Needs Allowance (PNA) in Non-Medical and Medical Facilities Desk Aids
  • 12-INF-04 Attachment 1 Personal Needs Allowance in Non-Medical Facilities Chart
  • 12-INF-04 Attachment 2 Personal Needs Allowance in Medical Facilities Chart
  • 12-INF-04 Attachment 3 Personal Needs Allowance in Non-Medical Facility Descriptions
  • 12-INF-04 Attachment 4 Certifying State Agency and Funding Source Definitions
• 12-INF-03 Temporary Assistance (TA) and Medicaid (MA) Benefits for Infants Residing With Their Incarcerated Mothers
  • 12-INF-03 Attachment A-Confidentiality Agreement
• 12-INF-02 Earned Income Tax Credit (EITC) and Other Tax Credits and Information for Tax Year 2011
  • 12-INF-02 Attachment 1 - New York State Tax Rebate Debit Card Brochure
• 12-INF-01 Lottery Intercept Match (LIM) for Temporary Assistance Recipients
  • 12-INF-01 Attachment 1 Sample OTDA Intercept Notice