2014 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 14-ADM-07 State Administration of SSI State Supplement Program (SSP)
  • 14-ADM-07 Attachment 1 – SSI Benefit Levels Chart
  • 14-ADM-07 Attachment 2 – State Living Arrangement Definitions
  • 14-ADM-07 Attachment 3 – Medicaid Enrollment and Exchange Form – Information Concerning Medical Assistance for SSI/SSP Beneficiaries – English
  • 14-ADM-07 Attachment 4 – Medicaid Enrollment and Exchange Form – Information Concerning Medical Assistance for SSI/SSP Beneficiaries – Spanish
• 14-ADM-06 Supplemental Nutrition Assistance Program (SNAP) Conciliation with Option to Avoid a SNAP Work Sanction through Demonstrated Compliance
  • 14-ADM-06 Attachment 1 – LDSS-4230 Conciliation Notification (revised)
  • 14-ADM-06 Attachment 2 – LDSS-4230A SNAP Conciliation Notification
• 14-ADM-05-T Automated Information Exchange Agreement between OTDA, OCFS, DOH and DOL-Unemployment Insurance Benefit Information
  • 14-ADM-05-T Attachment-1 STARS HSLC: Online Training Instructions for Social Service Districts
  • 14-ADM-05-T Attachment-2 How to Access the DOL UI Confidentiality Module I – 2015 Course in SLMS
• 14-ADM-05 Automated Information Exchange Agreement between OTDA, OCFS, DOH and DOL-Unemployment Insurance Benefit Information
• 14-ADM-04 Employment and Resource Exemption Changes authorized by Chapter 58 of the Laws of 2014
• 14-ADM-03 2014-15 Flexible Fund for Family Services (FFFS)
  • 14-ADM-03 Attachment 1 – FFFS 2014-15 District Allocations
  • 14-ADM-03 Attachment 2 – FFFS 2014-15 Plan Application
  • 14-ADM-03 Attachment 3 – FFFS 2014-15 Plan Instructions
  • 14-ADM-03 Attachment 4 – 2014-15 Child Welfare Thresholds
  • 14-ADM-03 Attachment 5 – FFFS Desk Reference Guide
  • 14-ADM-03 Attachment 6 – Grandfathered COPS FFFS Dedications
• 14-ADM-02 The Use, Capture and Reporting of SSD's Representative's Signature on Interim Assistance Reimbursement (IAR) Authorizations.
  • 14-ADM-02 Attachment A – Electronic Signature Report – Cognos
  • 14-ADM-02 Attachment B – Electronic Signature Report
• 14-ADM-01 Temporary Assistance Budgeting: 2014 Earned Income Disregard and Poverty Level Test

Information Letters (INF)

• 14-INF-16 Notice of Pending SNAP Application
• 14-INF-15 State Minimum Wage Increase and Its Effect on Temporary Assistant (TA) and Supplemental Nutrition Assistance (SNAP) Programs
• 14-INF-14 Temporary Housing Assistance (THA) for Sex Offenders-Updated Department of Corrections and Community Supervision Contact Lists
  • 14-INF-14 Attachment 1 - NYS Department of Corrections and Community Supervision (DOCCS) Supervising Offender Rehabilitation Coordinators
  • 14-INF-14 Attachment 2 - NYS Department of Corrections and Community Supervision (DOCCS) Area Office Liaisons
• 14-INF-13 Transportation Guidance
  • 14-INF-13 Attachment 1 - Transportation and Employment: A Guide for Workforce Professionals to Help Meet Job Seekers’ Transportation Needs
  • 14-INF-13 Attachment 2 - Transportation to Work Desk Aid
• 14-INF-12 Social Security Administration (SSA) Cost-of-Living Adjustment (COLA) for January 2015 and updated SSI and SSP Benefit Levels Chart
  • 14-INF-12 Attachment 1 - SSI and SSP Benefit Levels Chart Effective January 1, 2015
• 14-INF-11 Social Services District Monitoring Responsibilities for Access To and Usage of Unemployment Information
  • 14-INF-11 Attachment 1 - STARS HSLC: Online Training Instructions for Social Service Districts
• 14-INF-10 The Treatment of Veterans Aid and Attendance (VA AA) benefits for SNAP
• 14-INF-09-T Cost Avoidance Calculations for Program Integrity Initiatives
  • 14-INF-09-T Attachment 1 - Cost Avoidance Calculation Chart
• 14-INF-09 Cost Avoidance Calculations for Program Integrity Initiatives
  • 14-INF-09 Attachment 1 - Cost Avoidance Calculation Chart
• 14-INF-08   Summer Food Service Program (SFSP)
  • 14-INF-08 Attachment 1 - 2014 USDA SFSP Hotline Poster in English
  • 14-INF-08 Attachment 2 - 2014 USDA SFSP Hotline Poster in English customizable
  • 14-INF-08 Attachment 3 - 2014 USDA SFSP Hotline Poster in Spanish
  • 14-INF-08 Attachment 4 - 2014 USDA SFSP Hotline Poster in Spanish customizable
  • 14-INF-08 Attachment 5 - 2014 SED SFSP Outreach Order Form
• 14-INF-07 Personal Needs Allowance (PNA) in Non-Medical and Medical Facilities Desk Aid
  • 14-INF-07 Attachment 1 – Personal Needs Allowance in Non-Medical Facilities Chart
  • 14-INF-07 Attachment 2 – Personal Needs Allowance in Medical Facilities Chart
  • 14-INF-07 Attachment 3 – Personal Needs Allowance in Non-Medical Facility Descriptions
  • 14-INF-07 Attachment 4 – Certifying State Agency and Funding Source Definitions
• 14-INF-06 Temporary Assistance Questions and Answers
  • 14-INF-06 Attachment 1 – Temporary Assistance Questions and Answers – Table of Contents
• 14-INF-05 Resource File Integration (RFI) Policy and Procedures
  • 14-INF-05 Attachment 1 - Resource File Integration – Posting Schedule
  • 14-INF-05 Attachment 2 - RFI Resolution Codes (Upstate_
  • 14-INF-05 Attachment 3 - RFI Upstate System
  • 14-INF-05 Attachment 4 - Resource File Integration (RFI) Resources
• 14-INF-04 Change in Internal Revenue Service Mileage Rates
• 14-INF-03 Investigative Unit Operations Plan
  • 14-INF-03 Attachment 1 - Investigative Unit Operations Plan
• 14-INF-02 Digest of Laws of 2013 Relating to Programs of the Office of Temporary and Disability Assistance
  • 14-INF-02 Attachment 1 - Digest of Laws of 2013 Relating to Programs of the Office of Temporary and Disability Assistance
• 14-INF-01 Revision to LDSS 4418 Acknowledgement of Paternity Form
  • 14-INF-01 Attachment 1 - Acknowledgement of Paternity

Local Commissioner Memoranda (LCM)

• 14-LCM-15 Use and Protection of Confidential, Private, Personal and/or Sensitive Information
• 14-LCM-14-T 2014-2015 Home Energy Assistance Program – Administrative Allocations and Program Allocations
  • 14-LCM-14-T Attachment 1 - 2014-15 Initial HEAP Administrative Allocations
  • 14-LCM-14-T Attachment 2 - 2014-15 Initial HEAP Program Allocations
• 14-LCM-14 2014-15 Home Energy Assistance Program - Administrative Allocations and Program Allocations
  • 14-LCM-14 Attachment 1 - 2014-15 Initial HEAP Administrative Allocations
  • 14-LCM-14 Attachment 2 - 2014-15 Initial HEAP Program Allocations
• 14-LCM-13 2014-2015 Home Energy Assistance Program (HEAP)
  • 14-LCM-13 Attachment 1 - 2014-15 HEAP Desk Guide (LDSS-5005)
  • 14-LCM-13 Attachment 2 - 2014-15 HEAP Administrative Forms Guide
  • 14-LCM-13 Attachment 3 - 2014 HEAP Regional Training FAQs
  • 14-LCM-13 Attachment 4 - 2014-15 Heating Equipment Repair & Replacement Information Guide
• 14-LCM-12-T Claiming Deadlines for Federal and State Reimbursement
• 14-LCM-12 Claiming Deadlines for Federal and State Reimbursement
• 14-LCM-11 2014-2015 Home Energy Assistance Program (HEAP) – Early Mail Out Process and Administrative Allocations
  • 14-LCM-11 Attachment 1 - Local District Early Outreach Administrative Allocations
• 14-LCM-10 Supplemental Nutrition Assistance Program Employment and Training Allocations – FFY 2014
  • 14-LCM-10 Attachment 1 - FFY 2014 100% and 50% SNAP Employment and Training Allocations
• 14-LCM-09 Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Dependent Care Requests for FFY 2014
  • 14-LCM-09 Attachment 1 - SNAP E&T/CCBG Dependent Care Comparison
  • 14-LCM-09 Attachment 2 - 2014 SNAP Dependent Care Funding Request Worksheet
• 14-LCM-08 Quarterly Fraud Report
  • 14-LCM-08 Attachment 1 - Quarterly Fraud Report Submission Form
  • 14-LCM-08 Attachment 2 - Quarterly Fraud Report Instructions
• 14-LCM-07 New York State Summer Youth Employment Program Allocations
  • 14-LCM-07 Attachment A - 2014 SYEP Allocations
  • 14-LCM-07 Attachment B - 2014 SYEP Local District Designation Form
• 14-LCM-06 Submission of TANF Claims/FFFS Plans
• 14-LCM-05 Child Support Incentives - Federal Fiscal Years 2012 and 2014
  • 14-LCM-05 Attachment 1 - Adjustment of Actual to Reported Incentives – FFY 2012
  • 14-LCM-05 Attachment 2 - Estimated Incentives – FFY 2014
• 14-LCM-04 Flexible Fund for Family Services (FFFS) 2014-2015 Allocations and Child Welfare Services Thresholds
  • 14-LCM-04 Attachment 1 - FFFS 2014-2015 Allocations
  • 14-LCM-04 Attachment 2 - 2014-2015 Child Welfare Services Thresholds
• 14-LCM-03 2013-2014 Home Energy Assistance Program (HEAP) Cooling Assistance Component (CAC)
  • 14-LCM-03 Attachment 1 - LDSS-4992 HEAP Cooling Assistance Application (Short Form)
  • 14-LCM-03 Attachment 2 - LDSS-2642 Documentation Requirements
  • 14-LCM-03 Attachment 3 - Sample Scratchpad HEAP Cooling Assistance ABEL Budget
  • 14-LCM-03 Attachment 4 - LDSS-4993 HEAP CAC Notice of Eligibility Decision
  • 14-LCM-03 Attachment 5 - Cooling Assistance Services Checklist-Customer Confirmation-Invoice
  • 14-LCM-03 Attachment 6 - HEAP Vendor Agreement Cooling Assistance Services Component
  • 14-LCM-03 Attachment 7 - HEAP Vendor Refund Form
  • 14-LCM-03 Attachment 8 - Vendor Cooling Assistance Services Conference Call Schedule
  • 14-LCM-03 Attachment 9 - 2013-14 HEAP Denied Applicant Report
  • 14-LCM-03 Attachment 10 - 2014 Cooling Administrative Allocations
• 14-LCM-02-T WMS Audit Tool in Cognos
  • 14-LCM-02-T Attachment 1 - How to Access and Use the WMS Audit Tool
• 14-LCM-02 WMS Audit Tool
  • 14-LCM-02 Attachment 1 - WMS Audit Tool How to Access and Use
• 14-LCM-01 Eligibility Determination and Claiming of EAF Benefits