2015 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 15-ADM-09 Return of Interim Assistance Reimbursement (IAR) Funds Incorrectly Collected from the Social Security Administration (SSA)
  • 15-ADM-09 Attachment A - Sample Letter for Amended Recovery to SSI Recipient
• 15-ADM-08 Child Support Security Awareness Training
  • 15-ADM-08 Attachment 1 - OTDA-3243: Acknowledgment of Confidentiality of Child Support Information, Including Internal Revenue Service Information
  • 15-ADM-08 Attachment 2 - Annual Certification of Completion of Child Support Security Awareness Training and Receipt of Signed Non-Disclosure Agreements
• 15-ADM-07 Arrears Pilot Initiative to Improve Child Support Compliance
  • 15-ADM-07 Attachment 1 – Pilot Program for Reducing Your Child Support Arrears Outreach Letter
  • 15-ADM-07 Attachment 2 – Arrears Pilot Program – Appointment Checklist
  • 15-ADM-07 Attachment 3 – Arrears Pilot Program – Financial Disclosure Affidavit
  • 15-ADM-07 Attachment 4 – Participation Agreement for the Arrears Pilot Program
  • 15-ADM-07 Attachment 5 – Child Support Standards Chart
  • 15-ADM-07 Attachment 6 – LDSS Request to State for Unreimbursed Assistance (URA) Adjustment as a Result of a Compromise of Arrears
  • 15-ADM-07 Attachment 7 – Notice of Denial of Milestone Arrears Reduction
  • 15-ADM-07 Attachment 8 – Challenge to Denial of Milestone Arrears Reduction
  • 15-ADM-07 Attachment 9 – Notice of Determination Regarding Milestone Arrears Reduction Challenge
  • 15-ADM-07 Attachment 10 – Arrears Pilot Program – List of Participating Districts
  • 15-ADM-07 Attachment 11 – Satisfaction of Money Judgment
  • 15-ADM-07 Attachment 12 – Examples of Arrears Pilot Program
  • 15-ADM-07 Attachment 13 – Arrears Pilot Program – Frequently Asked Questions
• 15-ADM-06-T Temporary Housing Assistance: Consolidation and Clarification of Policy
  • 15-ADM-06-T Attachment A – Service and Bi-Weekly Plan/Independent Living Plan For Families
  • 15-ADM-06-T Attachment B – Tier II Family Shelters and Temporary Housing Service and Bi- Weekly Plan/Independent Living Plan For Families Instruction Sheet C51
  • 15-ADM-06-T Attachment C – Budget Examples
• 15-ADM-06 Temporary Housing Assistance: Consolidation and Clarification of Policy
  • 15-ADM-06 Attachment A – Service and Bi-Weekly Plan/Independent Living Plan For Families
  • 15-ADM-06 Attachment B – Tier II Family Shelters and Temporary Housing Service and Bi- Weekly Plan/Independent Living Plan For Families Instruction Sheet C51
  • 15-ADM-06 Attachment C – Budget Examples
• 15-ADM-05-T Recovery of Liens and Requirement to Provide Biennial Accounting
  • 15-ADM-05-T Attachment A – LDSS-5069: “Biennial Accounting Letter”
  • 15-ADM-05-T Attachment B – LDSS-5041: “Lien Acknowledgement”
  • 15-ADM-05-T Attachment C – Completion of Biennial Accounting Letter-Examples
  • 15-ADM-05-T Attachment D – Calculation of TA Payments with Recoupments
• 15-ADM-05 “Recovery of Liens and Requirement to Provide Biennial Accounting”
  • 15-ADM-05 Attachment A – LDSS-5069: “Biennial Accounting Letter”
  • 15-ADM-05 Attachment B – LDSS-5041: “Lien Acknowledgement”
  • 15-ADM-05 Attachment C – Completion of Biennial Accounting Letter-Examples
  • 15-ADM-05 Attachment D – Calculation of TA Payments with Recoupments
• 15-ADM-04 The Modified Mini Screen (MMS) Mental Health Screening Tool
  • 15-ADM-04 Attachment A – LDSS-5009 Mental Health Screening Questionnaire
  • 15-ADM-04 Attachment B – LDSS-5063, Mental Health Screening Informed Consent
  • 15-ADM-04 Attachment C – LDSS-5064, MMS Scoring and Instruction Form
• 15-ADM-03 Flexible Fund for Family Services (FFFS)
  • 15-ADM-03 Attachment 1 – 2015-16 District Allocations
  • 15-ADM-03 Attachment 2 – FFFS 2015-16 Plan Template
  • 15-ADM-03 Attachment 3 – FFFS 2015-16 Plan Template Instructions
  • 15-ADM-03 Attachment 4 – 2015-16 Child Welfare Thresholds
  • 15-ADM-03 Attachment 5 – FFFS Desk Reference Guide
  • 15-ADM-03 Attachment 6 – Grandfathered COPS FFFS Dedications
• 15-ADM-02 Temporary Assistance Budgeting: 2015 Earned Income Disregard and Poverty Level Test
• 15-ADM-01 State Supplement Program (SSP) Recovery of Equivalent Benefits (REB) Policy and Procedures
  • 15-ADM-01 Attachment 1 – Recovery of Equivalent Benefit Request Form

Information Letters (INF)

• 15-INF-11 Able-Bodied Adults Without Dependents (ABAWD) Status Notification Letter
  • 15-INF-11 Attachment 1 – LDSS-5072
  • 15-INF-11 Attachment 2 – LDSS-5072 SP
• 15-INF-10 Social Security Administration (SSA) Cost-of-Living (COLA) for January 2016 and updated SSI and SSP Benefit Levels Chart
  • 15-INF-10 Attachment 1 – SSI and SSP Benefit Levels Chart effective January 1, 2016
• 15-INF-09 State Minimum Wage Increase and Its Effect on Temporary Assistance (TA) and Supplemental Nutrition Assistance Program (SNAP)
• 15-INF-08 Supplemental Nutrition Assistance Program (SNAP) Data Collection and Reporting Requirements Related to Racial and Ethnic Data
• 15-INF-07-T Investigative Unit Operations Plan (Revised)
  • 15-INF-07-T Attachment 1 – Investigative Unit Operations Plan Form
  • 15-INF-07-T Attachment 2 – Protocol for DCA Interview
  • 15-INF-07-T Attachment 3 – DCA Interview Acknowledgement
  • 15-INF-07-T Attachment 4 – DCA Interview Acknowledgement (Spanish version)
• 15-INF-07 Investigative Unit Operations Plan (Revised)
  • 15-INF-07 Attachment 1 – Investigative Unit Operations Plan Forum
  • 15-INF-07 Attachment 2 – Protocol for DCA Interview
  • 15-INF-07 Attachment 3 – DCA Interview Acknowledgement
• 15-INF-06 Summer Food Service Program (SFSP)
  • 15-INF-06 Attachment 1 – SED SFSP Resource Order Form
  • 15-INF-06 Attachment 2 – 2015 SED SFSP Poster in English
  • 15-INF-06 Attachment 3 – 2015 SED SFSP Poster in Spanish
  • 15-INF-06 Attachment 4 – 2015 USDA SFSP Doorhanger in English
  • 15-INF-06 Attachment 5 – 2015 USDA SFSP Meet Up in English
  • 15-INF-06 Attachment 6 – 2015 USDA SFSP Fact Sheet
  • 15-INF-06 Attachment 7 – 2015 USDA SFSP Flyer in English
  • 15-INF-06 Attachment 8 – 2015 USDA SFSP Customizable Flyer in English
• 15-INF-05 Revised LDSS-3938 and LDSS-3938 NYC: “Supplemental Nutrition Assistance Program (SNAP) Application Expedited Processing Summary Sheet”
  • 15-INF-05 Attachment 1 – LDSS-3938 (Rev. 9/14)
  • 15-INF-05 Attachment 2 – LDSS-3938 NYC (Rev. 9/14)
• 15-INF-04 Digest of Laws of 2014 Relating to Programs of the Office of Temporary and Disability Assistance
  • 15-INF-04 Attachment 1 – Digest of Laws of 2014 Relating to Programs of the Office of Temporary and Disability Assistance
• 15-INF-03 Personal Needs Allowance (PNA) in Non-Medical and Medical
  • 15-INF-03 Attachment 1 – Personal Needs Allowance in Non-Medical Facilities Chart
  • 15-INF-03 Attachment 2 – Personal Needs Allowance in Medical Facilities Chart
  • 15-INF-03 Attachment 3 – Personal Needs Allowance in Non-Medical Facility Descriptions
  • 15-INF-03 Attachment 4 – Certifying State Agency and Funding Source Definitions
• 15-INF-02 Change in Internal Revenue Service Mileage Rates
• 15-INF-01 Changes in the Earned Income Tax Credit (EITC) and Summary of Other Available Federal and State Tax Credits for Tax Year 2014
  • 15-INF-01 Attachment 1 – OTDA Pub-4786 Get All The Credit You Deserve with Earned Income Tax Credits

Local Commissioner Memoranda (LCM)

• 15-LCM-22 2015-16 Home Energy Assistance Program Administrative Allocations and Program Allocations
  • 15-LCM-22 Attachment 1 - 2015-16 Initial HEAP Administrative Allocations
  • 15-LCM-22 Attachment 2 - 2015-16 Initial HEAP Program Allocations
• 15-LCM-21 Supplemental 100% SNAP Employment and Training Allocations - FFY 2015
  • 15-LCM-21 Attachment 1 – SNAP E&T FFY 2015 Additional 100% Local District Allocations
• 15-LCM-20-T Clarification of Drug/Alcohol Change in Level of Care and Determining Compliance
• 15-LCM-20 Clarification of Drug/Alcohol Change in Level of Care and Determining Compliance
• 15-LCM-19 Electronic Disqualified Recipient System (eDRS) Web Service
  • 15-LCM-19 Attachment 1 – WMS eDRS Worker Manual
• 15-LCM-18 2016-2017 Biennial Temporary Assistance and Supplemental Nutrition Assistance Program (SNAP) Employment Plan
  • 15-LCM-18 Attachment A – 2016-2017 Temporary Assistance and SNAP Employment Plan Instructions
  • 15-LCM-18 Attachment B – 2016-2017 Temporary Assistance and SNAP Employment Plan Template
• 15-LCM-17 2015-2016 Home Energy Assistance Program (HEAP)
  • 15-LCM-17 Attachment 1 – HEAP Desk Guide – LDSS 5005
  • 15-LCM-17 Attachment 2 – Home Energy Assistance Program Administrative Forms Guide
  • 15-LCM-17 Attachment 3 – HEAP Regional Training
• 15-LCM-16 Establishing a Social Media Access Policy for Social Services District Investigators
• 15-LCM-15 Temporary Assistance Questions and Answers
  • 15-LCM-15 Attachment 1 – Temporary Assistance Questions and Answers
• 15-LCM-14 2015-2016 Home Energy Assistance Program (HEAP) – Early Mail Out Process and Administrative Allocations
  • 15-LCM-14 Attachment 1 – FFY 2015 HEAP Administrative Allocations
• 15-LCM-13 Revisions to the LDSS-4925: “Employability Code Desk Guide TANF and SN MOE” and LDSS-4926: “Employability Code Desk Guide SN Non-MOE”
  • 15-LCM-13 Attachment 1 – LDSS-4925 “Employability Code Desk Guide TANF and SN MOE”
  • 15-LCM-13 Attachment 2 – “Employability Code Desk Guide SN non-MOE”
• 15-LCM-12 Claiming Deadlines for Federal and State Reimbursement
• 15-LCM-11 Child Support Incentives – Federal Fiscal Years 2013 and 2015
  • 15-LCM-11 Attachment 1 – Adjustment of Actual to Reported Incentives – FFY 2013
  • 15-LCM-11 Attachment 2 – Estimated Incentives-FFY 2015
• 15-LCM-10 Revisions to the LDSS-4923. "TANF and SNA MOE Work Activities Countability Desk Guide" and LDSS-4924: SNA Non-MOE Work Activities
  • 15-LCM-10 Attachment 1 – LDSS-4923: "TANF and SNA MOE Work Activities Countability Desk Guide"
  • 15-LCM-10 Attachment 2 – LDSS-4924: "SNA Non-MOE Work Activities Countability Desk Guide"
• 15-LCM-09 Supplemental Nutrition Assistance Program (SNAP) Revised Civil/Human Rights Complaint Procedures
  • 15-LCM-09 Attachment 1 – EOD Civil/Human Rights Complaint Compliance Agreement
  • 15-LCM-09 Attachment 2 – EOD SNAP Civil/Human Rights Complaint Form
• 15-LCM-08 Supplemental Nutrition Assistance Program Employment and Training (SNAP E & T) Allocations – FFY 2015
  • 15-LCM-08 Attachment 1 – FFY 2015 100% and 50% SNAP Employment and Training (SNAP E & T) Allocations
• 15-LCM-07 2015 New York State Summer Youth Employment Program Allocations
  • 15-LCM-07 Attachment A – 2015 SYEP Allocations
  • 15-LCM-07 Attachment B – 2015 SYEP Local District Designation Form
  • 15-LCM-07 Attachment C – 2015 SYEP Contact Information
• 15-LCM-06 Deactivation of SNAP Debts in the Treasury Offset Program (TOP) for payment received
• 15-LCM-05 Submission of TANF Claims/FFFS Plans
• 15-LCM-04 Noncustodial Parent (NCP) Employment Program
  • 15-LCM-04 Attachment 1 – Application Cover Page
  • 15-LCM-04 Attachment 2 – Program Narrative
  • 15-LCM-04 Attachment 3 – Budget Form
  • 15-LCM-04 Attachment 4 – Budget Narrative
  • 15-LCM-04 Attachment 5 – Budget Instructions
• 15-LCM-03 2014-2015 Home Energy Assistance Program (HEAP) Cooling Assistance Component (CAC)
  • 15-LCM-03 Attachment 1 – LDSS-4992 HEAP Cooling Assistance Application
  • 15-LCM-03 Attachment 2 – LDSS-2642 Documentation Requirements
  • 15-LCM-03 Attachment 3 – Sample Scratchpad HEAP Cooling Assistance ABEL Budget
  • 15-LCM-03 Attachment 4 – LDSS-4993 HEAP Cooling Assistance Notice of Eligibility Decision
  • 15-LCM-03 Attachment 5 – LDSS-5044 Cooling Assistance Services Invoice
  • 15-LCM-03 Attachment 6 – HEAP Vendor Agreement Cooling Assistance Services Component
  • 15-LCM-03 Attachment 7 – LDSS-5043 HEAP Vendor Refund Form
  • 15-LCM-03 Attachment 8 – Vendor Cooling Assistance Services Conference Call Schedule
  • 15-LCM-03 Attachment 9 – 2014-15 HEAP Denied Applicant Report
  • 15-LCM-03 Attachment 10 – 2014-15 Cooling Administrative Allocations
• 15-LCM-02 Revisions to LDSS-4004
  • 15-LCM-02 Attachment 1 – LDSS-4004 (Part A)
  • 15-LCM-02 Attachment 2 – LDSS-4004 (Part B)
• 15-LCM-01 Records Access