2017 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 17-ADM-11-T Adoption of New York State Regulatory Amendments Impacting the Child Support Program (18 NYCRR § 347.8, et al.)
  • 17-ADM-11-T Attachment 1 – Financial Investigation Desk Aid
  • 17-ADM-11-T Attachment 2 – Notice of Your Right to Ask for a Modification of Your Child Support Order
• 17-ADM-11 Adoption of New York State Regulatory Amendments Impacting the Child Support Program (18 NYCRR § 347.8, et al.)
  • 17-ADM-11 Attachment 1 – Financial Investigation Desk Aid
  • 17-ADM-11 Attachment 2 – Notice of Your Right to Seek a Modification of Your Child Support Order
• 17-ADM-10 Online Distribution of Client Information Books LDSS-4148A, LDSS-4148B & LDSS-4148C
  • 17-ADM-10 Attachment 1 – LDSS-5084: Accessing Applicant/Recipient Informational Books
• 17-ADM-09 Continuation of Child Support Services to Former Foster Care Cases
  • 17-ADM-09 Attachment 1 – Continuation of Child Support Services Notice
  • 17-ADM-09 Attachment 2 – LDSS-2859, Information Transmittal
  • 17-ADM-09 Attachment 3 – Guidance Document for the Continuation of Child Support Services After the Termination of Foster Care
• 17-ADM-08 Background Investigations of Employees with Access to Federal Tax Information
  • 17-ADM-08 Attachment 1 – Justice Center Request for Staff Exclusion List Check Form
  • 17-ADM-08 Attachment 2 – DCJS Request for Access to Criminal History Record Information
  • 17-ADM-08 Attachment 3 – Criminal Background Check Consent Form
• 17-ADM-07 Adoption of New York State Regulatory Amendments impacting the Child Support Program (18 NYCRR 347.3)
  • 17-ADM-07 Attachment 1 – Request to change Name Pursuant to 18 NYCRR 347.3
• 17-ADM-06 Mandatory Child Abuse and Maltreatment Reporting, Statewide Central Register and State Exclusion List Clearance, and Criminal History Background Check for Employees of Publicly-Funded Emergency Shelters for Families with Children
  • 17-ADM-06 Attachment 1 – OCFS 1986 ADM-43
  • 17-ADM-06 Attachment 2 – OCFS LDSS 2221A
  • 17-ADM-06 Attachment 3 – OCFS LDSS-3371A
  • 17-ADM-06 Attachment 4 – OCFS Summary Guide for Mandated Reporters in New York State
  • 17-ADM-06 Attachment 5 – Justice Center Authorized Person Designation Form
  • 17-ADM-06 Attachment 6 – Justice Center Request for Staff Exclusion List Check Form
  • 17-ADM-06 Attachment 7 – DCJS Request for Access to Criminal History Record Information
  • 17-ADM-06 Attachment 8 – Shelter Criminal Background Check Consent Form
• 17-ADM-05 2017-18 Flexible Fund for Family Services (FFFS)
  • 17-ADM-05 Attachment 1 – FFFS 2017-18 District Allocations
  • 17-ADM-05 Attachment 2 – FFFS 2017-18 Plan Template
  • 17-ADM-05 Attachment 3 – FFFS 2017-18 Plan Template Instructions
  • 17-ADM-05 Attachment 4 – 2017-18 Child Welfare Thresholds
  • 17-ADM-05 Attachment 5 – FFFS Desk Reference Guide
  • 17-ADM-05 Attachment 6 – Grandfathered COPS FFFS Dedications
• 17-ADM-04 Emergency Shelter Operating Budgets and Per Diem Rate Submissions
  • 17-ADM-04 Attachment 1 – Budget Summary Form Template
  • 17-ADM-04 Attachment 2 – Fiscal Profile – Budget Instructions
  • 17-ADM-04 Attachment 3 – Commercial Hotel/Motel Rate Template
• 17-ADM-03 Temporary Assistance Budgeting: 2017 Earned Income Disregard and Poverty Level Test
• 17-ADM-02 Storage of Furniture and Personal Belongings
• 17-ADM-01 Requirements for Able-Bodied Adults Without Dependents (ABAWDs)

Information Letters (INF)

• 17-INF-16 Revisions to the Supplemental Nutrition Assistance Program (SNAP) Application/Recertification (LDSS-4826) and How to Complete the SNAP Application/Recertification and Applicant/Recipient Rights and Responsibilities for SNAP (LDSS-4826A)
  • 17-INF-16 Attachment 1 – Supplemental Nutrition Assistance Program (SNAP) Application/Recertification (LDSS-4826)
  • 17-INF-16 Attachment 2 – How to Complete the SNAP Application/Recertification and Applicant/Recipient Rights and Responsibilities for SNAP (LDSS-4826A)
• 17-INF-15 State Minimum Wage Increase and Its Effect on Temporary Assistance and Supplemental Nutrition Assistance Programs
• 17-INF-14 Language Access for Individuals with Limited English Proficiency (LEP)
• 17-INF-13 Revisions to the Informational Letter Regarding Able-Bodied Adults Without Dependents (ABAWD) Requirements (LDSS-5072)
  • 17-INF-13 Attachment 1 – LDSS-5072 ENG Informational Letter Regarding Able-Bodied Adults Without Dependents (ABAWD) Requirements
  • 17-INF-13 Attachment 2 – LDSS-5072 SP Informational Letter Regarding Able-Bodied Adults Without Dependents (ABAWD) Requirements
• 17-INF-12 Social Security Administration (SSA) Cost-of-Living Adjustment (COLA) for January 2018 and Updated SSI and SSP Benefit Levels Chart
  • 17-INF-12 Attachment 1 – SSI and SSP Benefit Levels Chart Effective January 1, 2018
• 17-INF-11 Revisions of the LDSS-3156, LDSS-3156NYC, LDSS-4053 and LDSS-4857
  • 17-INF-11 Attachment 1 – LDSS-3156 Notice of Supplemental Nutrition Assistance Program (SNAP) Benefits Overpayment (Demand Letter) (Timely and Adequate)
  • 17-INF-11 Attachment 2 – LDSS-3156NYC Notice of Supplemental Nutrition Assistance Program (SNAP) Benefits Overpayment (Demand Letter) (Timely and Adequate)
  • 17-INF-11 Attachment 3 – LDSS-4053 Supplemental Nutrition Assistance Program (SNAP) Benefits Compromise/Repayment Agreement Request
  • 17-INF-11 Attachment 4 – LDSS-4857 Supplemental Nutrition Assistance Program (SNAP) Benefits Compromise/Repayment Agreement Acknowledgment
• 17-INF-10-T Revisions of the LDSS-4903, LDSS-4904 and LDSS-4906
  • 17-INF-10-T Attachment 1 – LDSS-4903 Disqualification Consent Agreement
  • 17-INF-10-T Attachment 2 – LDSS-4904 Notice of Consequences of Consenting to a Disqualification Consent Agreement
  • 17-INF-10-T Attachment 3 – LDSS-4906 Notice to Advise Individuals on a Court Record of Disqualification Provisions
• 17-INF-10 Revisions of the LDSS-4903, LDSS-4904 and LDSS-4906
  • 17-INF-10 Attachment 1 – LDSS-4903 Disqualification Consent Agreement
  • 17-INF-10 Attachment 2 – LDSS-4904 Notice of Consequences of Consenting to a Disqualification Consent Agreement
  • 17-INF-10 Attachment 3 – LDSS-4906 Notice to Advise Individuals on a Court Record of Disqualification Provisions
• 17-INF-09 Introduction of LDSS-5091 “Lump Sum Worksheet” Form
  • 17-INF-09 Attachment 1 – LDSS-5091 “Lump Sum Worksheet” Form
• 17-INF-08 Summer Food Service Program (SFSP)
  • 17-INF-08 Attachment 1 – 2017 SED SFSP Resource Order Form
  • 17-INF-08 Attachment 2 – 2017 SFSP Flyer Eng
  • 17-INF-08 Attachment 3 – 2017 SFSP Flyer Sp
  • 17-INF-08 Attachment 4 – 2017 SFSP Bookmark Eng and Sp
  • 17-INF-08 Attachment 5 – 2017 SFSP Post Card Eng and Sp
  • 17-INF-08 Attachment 6 – 2017 SFSP Business Care Sp
  • 17-INF-08 Attachment 7 – 2017 SFSP Business Card Eng
• 17-INF-07 Temporary Assistance Questions and Answers
  • 17-INF-07 Attachment 1 – Temporary Assistance Questions and Answers
• 17-INF-06 Change in Internal Revenue Service Mileage Rates
  • 17-INF-06 Attachment 1 – IRS IR-2016-169 – 2017 Standard Mileage Rates for Business, Medical and Moving Announced
• 17-INF-05 Digest of Laws of 2016 Relating to Programs of the Office of Temporary and Disability Assistance
  • 17-INF-05 Attachment 1 – Digest of Laws of 2016 Relating to Programs of the Office of Temporary and Disability Assistance.
• 17-INF-04 Temporary Housing Assistance (THA) for Sex Offenders – Updated Department of Corrections and Community Supervision Contact Lists
  • 17-INF-04 Attachment 1 – NYS Department of Corrections and Community Supervision (DOCCS) Supervising Offender Rehabilitation Coordinators
  • 17-INF-04 Attachment 2 – NYS Department of Corrections and Community Supervision (DOCCS) Area Office Liaisons
• 17-INF-03 Revised LDSS-4902 Supplemental Nutrition Assistance Program (SNAP) Standard Utility Allowance (SUA) Table
  • 17-INF-03 Attachment 1 – LDSS-4902 SNAP Standard Utility Allowance (SUA) Table
  • 17-INF-03 Attachment 2 – LDSS-4902 NYC SNAP Standard Utility Allowance (SUA)
• 17-INF-02 Changes in the Earned Income Tax Credit (EITC) and Summary of Other Available Federal and State Tax Credits for Tax Year 2016
• 17-INF-01 Personal Needs Allowances (PNA) in Non-Medical and Medical Facilities Desk Aid
  • 17-INF-01 Attachment 1 – Personal Needs Allowance in Non-Medical Facilities Chart
  • 17-INF-01 Attachment 2 – Personal Needs Allowance in Medical Facilities Chart

Local Commissioner Memoranda (LCM)

• 17-LCM-15 Automated Termination of Supplemental Nutrition Assistance Program (SNAP) Claims
• 17-LCM-14 2017-18 Home Energy Assistance Program (HEAP)
  • 17-LCM-14 Attachment 1 – Heating Equipment Repair and Replacement Reference Tool
  • 17-LCM-14 Attachment 2 – 2017-18 HEAP Desk Guide - LDSS-5005
  • 17-LCM-14 Attachment 3 – 2017-18 HEAP Administrative Forms Guide
  • 17-LCM-14 Attachment 4 – 2017-18 HEAP Systems Quick Reference Tool - LDSS-5099
• 17-LCM-13 2018-2019 Biennial Temporary Assistance and Supplemental Nutrition Assistance Program (SNAP) Employment Plan
  • 17-LCM-13 Attachment A – Guide for Completion of 2018-2019
  • 17-LCM-13 Attachment B – Temporary Assistance and SNAP Employment Plan Template
• 17-LCM-12 Establishing a Policy for the Use and Management of Mobile Devices by Local Departments of Social Services
• 17-LCM-11 Claiming Deadlines for Federal and State Reimbursement
• 17-LCM-10 Update to the Welfare-to-Work Caseload Management System Activity Referral Letter
  • 17-LCM-10 Attachment 1 – WTWCMS Activity Referral Letter
• 17-LCM-09 Child Support Incentives - Federal Fiscal Years 2015 and 2017
  • 17-LCM-09 Attachment 1 – Adjustment of Actual to Reported Incentives – FFY 2015
  • 17-LCM-09 Attachment 2 – Estimated Incentives - FFY 2017
• 17-LCM-08 2017-2018 Home Energy Assistance Program (HEAP) – Early Mail Out Process and Administrative Allocations
  • 17-LCM-08 Attachment 1 – FFY 2017 HEAP Administrative Allocations
• 17-LCM-07 2016-2017 Home Energy Assistance Program (HEAP) Heating Equipment Clean and Tune Program
  • 17-LCM-07 Attachment 1 – HEAP Heating Equipment Clean and Tune Request for Benefit (LDSS-5081)
  • 17-LCM-07 Attachment 2 – Documentation Requirements (LDSS-2642)
  • 17-LCM-07 Attachment 3 – HEAP Heating Equipment Clean and Tune Notice of Eligibility Decision (LDSS-5082)
  • 17-LCM-07 Attachment 4 – Heating Equipment Clean and Tune Services Invoice (LDSS-5083)
  • 17-LCM-07 Attachment 5 – HEAP Vendor Refund Form (LDSS-5043)
  • 17-LCM-07 Attachment 6 – 2016-2017 HEAP Clean and Tune Administrative Allocations
• 17-LCM-06 Supplemental Nutrition Assistance Program Employment and Training Allocations – FFY 2017
  • 17-LCM-06 Attachment A – SNAP E&T FFY 2017 District Allocations
• 17-LCM-05 Prisoner Re-entry Pilot Program
• 17-LCM-04 2017 New York State Summer Youth Employment Program Allocations
  • 17-LCM-04 Attachment A – SYEP Allocations
  • 17-LCM-04 Attachment B – SYEP Local District Designation Form
  • 17-LCM-04 Attachment C – 2017 SYEP Contact Information
• 17-LCM-03 2016-2017 Home Energy Assistance Program HEAP Cooling Assistance Component (CAC)
  • 17-LCM-03 Attachment 1 – LDSS-4992 HEAP Cooling Assistance Application
  • 17-LCM-03 Attachment 2 – LDSS-2642 Documentation Requirements
  • 17-LCM-03 Attachment 3 – Cooling Assistance Scratchpad ABEL Budget
  • 17-LCM-03 Attachment 4 – LDSS-4993 HEAP Cooling Assistance Notice of Eligibility Decision
  • 17-LCM-03 Attachment 5 – LDSS-5044 Cooling Assistance Services Invoice
  • 17-LCM-03 Attachment 6 – LDSS-5043 HEAP Vendor Refund Form
  • 17-LCM-03 Attachment 7 – 2016-2017 Additional Local District Administrative Allocations
• 17-LCM-02-T Electronic Disqualified Recipient System (eDRS) Web Service for IPV Submission
  • 17-LCM-02-T Attachment 1 – WMS SNAP IPV Submission Guide
• 17-LCM-02 Electronic Disqualified Recipient System (eDRS) Web Service for IPV Submission
  • 17-LCM-02 Attachment 1 – WMS SNAP IPV Submission Guide
• 17-LCM-01 Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Dependent Care Requests for FFY 2016
  • 17-LCM-01 Attachment 1 – SNAP E&T/CCBG Comparison Chart
  • 17-LCM-01 Attachment 2 – SNAP E&T Dependent Care Request Worksheet