2018 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 18-ADM-09 Supplemental Nutrition Assistance Program (SNAP) Able Bodied Adults Without Dependents (ABAWDs) Policy Update and Guidance on the New 36-Month Time Period
• 18-ADM-08 Change to the Minimum Durational Sanction Periods for Supplemental Nutrition Assistance Program (SNAP) Employment Sanctions
  • 18-ADM-08 Attachment 1 - LDSS-5122 SNAP Employment & Training Sanction Desk Guide
• 18-ADM-07 Able-Bodied Adults Without Dependents (ABAWD) Work Activity Letter
  • 18-ADM-07 Attachment 1 - LDSS-5127 Able-Bodied Adults Without Dependent (ABAWD) Work Activity Letter
• 18-ADM-06 Unclaimed Child Support Funds
  • 18-ADM-06 Attachment 1 - Petition – Order for Deposit of Identifiable Unclaimed Funds
  • 18-ADM-06 Attachment 2 - Petition – Order for Deposit of Unidentifiable Unclaimed Funds
  • 18-ADM-06 Attachment 3 - Attachment – Petition – Order for Deposit of Unidentifiable Unclaimed Funds
  • 18-ADM-06 Attachment 4 - Order – Deposit of Identifiable Unclaimed Funds
  • 18-ADM-06 Attachment 5 - Order – Deposit of Unidentifiable Unclaimed Funds
• 18-ADM-05 30% Income Contribution for Individuals Diagnosed with Acquired Immune Deficiency Syndrome (AIDS) or Human Immunodeficiency Virus (HIV) and Changes to Maximum Amounts Allowed for Emergency Shelter Allowances (ESA)
  • 18-ADM-05 Attachment A - 30% Income Contribution - District Plan
  • 18-ADM-05 Attachment B - 30% Income Contribution/Fair Market Rent for Emergency Shelter Allowance - Manual Budgeting Calculation Examples
  • 18-ADM-05 Attachment C - Quarterly Report for 30% Income Contribution/Fair Market Rent for Emergency Shelter Allowance
• 18-ADM-04 2018-19 Flexible Fund for Family Services (FFFS)
  • 18-ADM-04 Attachment 1 - FFFS 2018-19 District Allocations
  • 18-ADM-04 Attachment 2 - FFFS 2018-19 Plan Template
  • 18-ADM-04 Attachment 3 - Grandfathered COPS FFS Dedications
  • 18-ADM-04 Attachment 4 - FFFS 2018-19 Child Welfare Thresholds
  • 18-ADM-04 Attachment 5 - 2018-19 Plan Template Instructions
  • 18-ADM-04 Attachment 6 - FFFS Desk Reference Guide
• 18-ADM-03 Workforce Innovation and Opportunity Act (WIOA) Local Memorandum of Understanding Guidance and Templates
• 18-ADM-02 Temporary Assistance Budgeting: 2018 Earned Income Disregard and Poverty Level Test
• 18-ADM-01 Integrated Eligibility System (IES) Quick Win: Enhanced Social Security Number Validation Procedures for Applicants
  • 18-ADM-01 Attachment A - Clearance Report Mockups for New York City (NYC)
  • 18-ADM-01 Attachment B - Clearance Report Mockups for Rest-of-State (ROS) and MyWorkspace

Information Letters (INF)

• 18-INF-17 2018 State Minimum Wage Increase and Its Effect on Temporary Assistance and Supplemental Nutrition Assistance Programs
• 18-INF-16 Revisions to the LDSS-4826B Interview/Verification Guide for the LDSS-4826 Supplemental Nutrition Assistance Program (SNAP) Application/Recertification
  • 18-INF-16 Attachment 1 – LDSS-4826B Interview/Verification Guide for the LDSS-4826 Supplemental Nutrition Assistance Program (SNAP) Application/Recertification
• 18-INF-15 Social Security Administration (SSA) Cost-of-Living Adjustment (COLA) for January 2019 and Updated SSI and SSP Benefit Levels Chart
  • 18-INF-15 Attachment 1 – SSI and SSP Benefit Levels Chart Effective January 1, 2019
• 18-INF-14 Cost Avoidance (CA) Calculations for Program Integrity Initiatives
  • 18-INF-14 Attachment 1 – Cost Avoidance Calculation Chart
• 18-INF-13 Revisions to the Supplemental Nutrition Assistance Program (SNAP) Application/Recertification (LDSS-4826) (Rev. 2/18) and How to Complete the SNAP Application/Recertification and Applicant/Recipient Rights and Responsibilities (LDSS-4826A) (Rev. 2/18)
  • 18-INF-13 Attachment 1 – Supplemental Nutrition Assistance Program (SNAP) Application/Recertification (LDSS-4826)
  • 18-INF-13 Attachment 2 – How to Complete the SNAP Application/Recertification and Applicant/Recipient Rights and Responsibilities for SNAP (LDSS-4826A)
• 18-INF-12 Release of Work Pays Infographic and Factsheet
  • 18-INF-12 Attachment 1 – PUB-5118: Work Pays Infographic (Upstate)
  • 18-INF-12 Attachment 2 – PUB-5119: Work Pays Infographic (Westchester, NYC, Long Island)
  • 18-INF-12 Attachment 3 – PUB-5120: Working and Your Benefits
• 18-INF-11 Best Practice Guidance on the U. S. Department Housing and Urban Development’s (HUD) Coordinated Entry Process for Victims of Domestic Violence to Access Homeless Housing Resources
  • 18-INF-11 Attachment A – Coordinated Entry: Confidentiality Requirements in Practice, from the National Network to End Domestic Violence
• 18-INF-10 Revisions to LDSS-4887 Mail-In Recert/Eligibility Questionnaire
  • 18-INF-10 Attachment 1 – Revised LDSS-4887 Mail-In Recert/Eligibility Questionnaire
• 18-INF-09 Temporary Assistance Policy: Questions and Answers
  • 18-INF-09 Attachment 1 – Temporary Assistance Questions and Answers
• 18-INF-08 2018 Summer Food Service Program (SFSP)
  • 18-INF-08 Attachment 1 – 2018 SED SFSP Resource Order Form
• 18-INF-07 Criminal Record Sealing Under Criminal Procedure Law § 160.59
  • 18-INF-07 Attachment 1 – Criminal Procedure
  • 18-INF-07 Attachment 2 – Criminal Procedure Law (Spanish)
  • 18-INF-07 Attachment 3 – FAQs Record Sealing
• 18-INF-06 Supplemental Nutrition Assistance Program (SNAP) National Directory of New Hires (NDNH) Matches Added to Verified Employment Data (VED) Resource within Resource File Integration (RFI)
  • 18-INF-06 Attachment 1 – Resource File Integration (RFI) National Directory of New Hires (NDNH) Verified Employment Data (VED) Resolution Code Chart
• 18-INF-05 Personal Needs Allowances (PNA) in Non-Medical and Medical Facilities Desk Aid
  • 18-INF-05 Attachment 1 – Personal Needs Allowance in Non-Medical Facilities Chart
  • 18-INF-05 Attachment 2 – Personal Needs Allowance in Medical Facilities Chart
• 18-INF-04 Change in Internal Revenue Service Mileage Rates
  • 18-INF-04 Attachment 1 – IRS IR-2017-204 – 2018 Standard Mileage Rates for Business Medical and Moving Announced
• 18-INF-03 Digest of Laws of 2017 Relating to Programs of the Office of Temporary and Disability Assistance
  • 18-INF-03 Attachment 1 – Digest of Laws of 2017 Relating to Programs of the Office of Temporary and Disability Assistance
• 18-INF-02 Changes in the Earned Income Tax Credit (EITC) and Summary of Other Available Federal and State Tax Credits for Tax Year 2017
• 18-INF-01 Temporary Housing Assistance (THA) for Sex Offenders – Updated Department of Corrections and Community Supervision Contact Lists
  • 18-INF-01 Attachment 1 – New York State Department of Corrections and Community Supervision Supervising Offender Rehabilitation Coordinators
  • 18-INF-01 Attachment 2 – New York State Department of Corrections and Community Supervision Area Office Liaisons

Local Commissioner Memoranda (LCM)

• 18-LCM-21 District Allocation
  • 18-LCM-21 Attachment 1 - Claiming Instructions
• 18-LCM-20 2018-2019 Home Energy Assistance Program (HEAP)
  • 18-LCM-20 Attachment 1 - 2018-2019 Heating Equipment Repair and Replacement Reference
  • 18-LCM-20 Attachment 2 - 2018-2019 Clean and Tune Benefit Reference Tool
  • 18-LCM-20 Attachment 3 - 2018-2019 Cooling Assistance Component Reference Tool
  • 18-LCM-20 Attachment 4 - 2018-2019 HEAP Desk Guide – LDSS-5005
  • 18-LCM-20 Attachment 5 - 2018-2019 HEAP Administrative Form Guide
  • 18-LCM-20 Attachment 6 - 2018-2019 HEAP Systems Quick Reference Tool – LDSS-5099
• 18-LCM-19 Child Support Incentives – Federal Fiscal Years 2016 and 2018
  • 18-LCM-19 Attachment 1 - Adjustment of Actual to Reported Incentives - FFY 2016
  • 18-LCM-19 Attachment 2 - Estimated Incentives - FFY 2018
• 18-LCM-18 Referral of Persons Residing in Temporary Housing to Health Homes Services
  • 18-LCM-18 Attachment 1 - Health Home - County Information
  • 18-LCM-18 Attachment 2 - Health Home Eligibility and Referral Form
  • 18-LCM-18 Attachment 3 - Referral Consent Form
• 18-LCM-17 Claiming Deadlines for Federal and State Reimbursement
• 18-LCM-16 2018-2019 Home Energy Assistance Program (HEAP) Early Mail Out Process and Revised 2017-2018 HEAP Administrative Allocations
  • 18-LCM-16 Attachment 1 - 2017-2018 Revised HEAP Administrative Allocations
• 18-LCM-15 FFY 2018 Able-Bodied Adult Without Dependents (ABAWD) Pledge Fund Updated
  • 18-LCM-15 Attachment 1 - SNAP E&T FFY 2018 Adjusted ABAWD Allocations
• 18-LCM-14 Implementation of Administrative Directive 17-ADM-11: Questions and Answers
  • 18-LCM-14 Attachment 1 - Questions and Answers Regarding the Implementation of 17-ADM-11
• 18-LCM-13 Noncustodial Parent Employment Program
  • 18-LCM-13 Attachment 1 - Application Cover Page
  • 18-LCM-13 Attachment 2 - Program Narrative
  • 18-LCM-13 Attachment 3 - Budget Form
  • 18-LCM-13 Attachment 4 - Budget Narrative
  • 18-LCM-13 Attachment 5 - Budget Instructions
• 18-LCM-12 Revised: 2017-18 Home Energy Assistance Program (HEAP) Programs Allocations
  • 18-LCM-12 Attachment 1 - 2017-18 Revised HEAP Program Allocations
• 18-LCM-11 2018 New York State Summer Youth Employment Program Allocations
  • 18-LCM-11 Attachment A - 2018 SYEP Allocations
  • 18-LCM-11 Attachment B - 2018 SYEP Local District Designation Form
  • 18-LCM-11 Attachment C - 2018 SYEP Contact Information
• 18-LCM-10-T Use and Safeguarding of Protected Information
  • 18-LCM-10-T Attachment 1 - OTDA Information Security Incident Reporting Form
  • 18-LCM-10-T Attachment 2 - Legal and Regulatory References
• 18-LCM-10 Use and Safeguarding of Protected Information
  • 18-LCM-10 Attachment 1 - OTDA Information Security Incident Reporting Form
  • 18-LCM-10 Attachment 2 - Legal and Regulatory References
• 18-LCM-09 SNAP Bonus Award Allocation
  • 18-LCM-09 Attachment A - Local District Bonus Fund Allocation Table
• 18-LCM-08 2017-18 Home Energy Assistance Program (HEAP) Cooling Assistance Component
  • 18-LCM-08 Attachment 1 - LDSS-4992 HEAP Cooling Assistance Application
  • 18-LCM-08 Attachment 2 - LDSS-2642 Documentation Requirements
  • 18-LCM-08 Attachment 3 - LDSS-4993 HEAP Cooling Assistance Notice of Eligibility Decision
  • 18-LCM-08 Attachment 4 - LDSS-5044 Cooling Assistance Services Invoice
  • 18-LCM-08 Attachment 5 - LDSS-5043 HEAP Vendor Refund Form
• 18-LCM-07 2017-2018 Home Energy Assistance Program (HEAP) Additional Administrative Allocations
  • 18-LCM-07 Attachment 1 - (HEAP) Additional Administrative Allocations
• 18-LCM-06 2017-18 Home Energy Assistance Program (HEAP) Heating Equipment Clean and Tune Benefit
  • 18-LCM-06 Attachment 1 - HEAP Heating Equipment Clean and Tune Request for Benefits (LDSS-5081)
  • 18-LCM-06 Attachment 2 - Documentation Requirements (LDSS-2642)
  • 18-LCM-06 Attachment 3 - HEAP Heating Equipment Clean and Tune Notice of Eligibility Decision (LDSS-5082)
  • 18-LCM-06 Attachment 4 - Heating Equipment Clean and Tune Services Invoice (LDSS-5083)
  • 18-LCM-06 Attachment 5 - HEAP Vendor Refund Form (LDSS-5043)
• 18-LCM-05 Supplemental Nutrition Assistance Program Employment and Training Allocations – FFY 2018
  • 18-LCM-05 Attachment A - SNAP E&T 2018 District Allocations
• 18-LCM-04 Supplemental Nutrition Assistance Program Employment and Training (SNAP E & T) Dependent Care Requests for FFY 2017
  • 18-LCM-04 Attachment 1 - SNAP E&T CCBG dependent Care Comparison
  • 18-LCM-04 Attachment 2 - SNAP E&T Dependent Care Funding Request FFY 2017
• 18-LCM-03 2017-18 Home Energy Assistance Program Administrative Allocations and Program Allocations
  • 18-LCM-03 Attachment 1 - 2017-18 Initial HEAP Administrative Allocations
  • 18-LCM-03 Attachment 2 - 2017-18 Initial HEAP Program Allocations
• 18-LCM-02 Questions and Answers Regarding 17-ADM-08 “Background Investigations of Employees with Access to Federal Tax Information”
  • 18-LCM-02 Attachment 1 - Division of Child Support Services Questions and Answers regarding 17-ADM-08
  • 18-LCM-02 Attachment 2 - DCJS Request for Access to Criminal History Record Information
  • 18-LCM-02 Attachment 3 - Checklist: Review of District Policy to Implement Background Checks for Applicants for Jobs Requiring Access to FTI
• 18-LCM-01 OTDA Contract with Medical Providers for Consultative Medical and Psychological Examinations and Intelligence Assessments
  • 18-LCM-01 Attachment A - Approved Contractors/Service Locations
  • 18-LCM-01 Attachment B - Division of Disability Determinations (DDD) Statewide CE Fee Schedule/Provider Fee Schedule
  • 18-LCM-01 Attachment C - Statement of Work Template
  • 18-LCM-01 Attachment D - Revenue Intercept Template
  • 18-LCM-01 Attachment E - Consultative Examination Appointment Letter Template
  • 18-LCM-01 Attachment F - Consultative Examination Quarterly Report