2019 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts (LSSD) and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 19-ADM-12 United States Department of Agriculture (USDA) SNAP Civil Rights Requirements
  • 19-ADM-12 Attachment 1 - USDA-FNS Non-Discrimination Statement
  • 19-ADM-12 Attachment 2 - USDA Sample Civil Rights Assurance Statement
• 19-ADM-11 Guidance for Providing Temporary Assistance Information to Victims of Domestic Violence
  • 19-ADM-11 Attachment 1 - Desk Guide for Informing Victims of Domestic Violence (DV) about Temporary Assistance (TA)
  • 19-ADM-11 Attachment 2 - PUB-5209: Information About Temporary Assistance for Victims of Domestic Violence
• 19-ADM-10 Referral for Child Support Services (LDSS-5145)
  • 19-ADM-10 Attachment 1 - LDSS-5145, Referral for Child Support Services (For Reference Only)
  • 19-ADM-10 Attachment 2 - LDSS-5145A, Additional Child Information (Referral)
  • 19-ADM-10 Attachment 3 - LDSS-5145B, Foster Care Referral and Information
  • 19-ADM-10 Attachment 4 - Cover Letter for Child Support Services (TA Ineligible)
• 19-ADM-09 United States Repatriation Program (USRP) District Responsibilities
  • 19-ADM-09 Attachment 1 - Sample Notification Letter to Social Services District Commissioner
  • 19-ADM-09 Attachment 2 - Sample Referral
  • 19-ADM-09 Attachment 3 - Sample Pre-Arrival Plan
  • 19-ADM-09 Attachment 4 - RR-03: Loan Waiver and Deferral Request Form
  • 19-ADM-09 Attachment 5 - RR-04: Non-emergency Monthly Financial Statement Form
  • 19-ADM-09 Attachment 6 - RR-05: Privacy and Repayment Agreement Form
  • 19-ADM-09 Attachment 7 - RR-06: Refusal of Temporary Assistance Form
  • 19-ADM-09 Attachment 8 - RR-07: Temporary Assistance Extension Request Form
  • 19-ADM-09 Attachment 9 - U.S. Repatriation Program Welcome Package
  • 19-ADM-09 Attachment 10 - Expenditures Statement and Claim for Reimbursement (RF-7) Assistance for U.S. Citizens Returned From Foreign Countries (LDSS-931)
  • 19-ADM-09 Attachment 11 - Sample Repatriation Activity Log
  • 19-ADM-09 Attachment 12 - Sample Closing Letter
• 19-ADM-08 Application for Child Support Services (LDSS-5143)
  • 19-ADM-08 Attachment 1 - LDSS-5143 Application for Child Support Services
  • 19-ADM-08 Attachment 2 - LDSS-5143A Important Information about Child Support Services
  • 19-ADM-08 Attachment 3 - LDSS-5143B Additional Child Information (Application)
  • 19-ADM-08 Attachment 4 - Cover Letter – No Direct Application to Court for Child Support Services
  • 19-ADM-08 Attachment 5 - Cover Letter – Direct Application to Court for Child Support Services
• 19-ADM-07 Implementation of Phase 1 of the NYDocSubmit Mobile Application
  • 19-ADM-07 Attachment 1 - NYDocSubmit Quick Reference Card
• 19-ADM-06 2019-2020 Flexible Fund for Family Services (FFFS)
  • 19-ADM-06 Attachment 1 - FFFS 2019-2020 District Allocations
  • 19-ADM-06 Attachment 2 - Grandfathered COPS FFFS Dedications
  • 19-ADM-06 Attachment 3 - FFFS 2019-2020 Child Welfare Thresholds
  • 19-ADM-06 Attachment 4 - FFFS System District User Manual
  • 19-ADM-06 Attachment 5 - FFFS Desk Reference Guide
• 19-ADM-05 Payment of Residential Services for Victims of Domestic Violence
  • 19-ADM-05 Attachment 1 - Temporary Assistance Budgeting Examples and Payment Examples
  • 19-ADM-05 Attachment 2 - Domestic Violence Release of Information Form
  • 19-ADM-05 Attachment 3 - OCFS District of Fiscal Responsibility (DFR) Determination Worksheet for Non-TA Cases
• 19-ADM-04 Temporary Assistance Budgeting: 2019 Earned Income Disregard and Poverty Level Test
• 19-ADM-03 Homeless Services Plan and Outcome Reporting
  • 19-ADM-03 Attachment 1 - Homeless Services Plan Template
  • 19-ADM-03 Attachment 2 - Homeless Services Plan Outcome Report Template
  • 19-ADM-03 Attachment 3 - List of HUD-Funded Continuum of Care Contacts
• 19-ADM-02 Change Authorized by Chapter 275 of the Laws of the 2017 Regarding Financial Literacy Instruction
• 19-ADM-01 Changes to Conciliation and Sanction Procedures for Noncompliance with Temporary Assistance Employment Requirements in New York City

Information Letters (INF)

• 19-INF-08 2019 State Minimum Wage Increase and Its Effect on Temporary Assistance and Supplemental Nutrition Assistance Programs
• 19-INF-07 Revisions to the LDSS-4579 "Non-Citizen Eligibility Desk Aid"
  • 19-INF-07 Attachment 1 - LDSS-4579 Non-Citizen Eligibility Desk Aid
  • 19-INF-07 Attachment 2 - Systematic Alien Verification for Entitlements (SAVE) A Guide on Immigration Documents Commonly Used by Benefit Applicants
  • 19-INF-07 Attachment 3 - Immigrant Classes of Admission
  • 19-INF-07 Attachment 4 - Employment Authorization Document Codes
• 19-INF-06 Social Security Administration (SSA) Cost-of-Living Adjustment (COLA) for January 2020 and Updated SSI and SSP Benefit Levels Chart
  • 19-INF-06 Attachment 1 - SSI and SSP Maximum Benefit Levels Chart Effective January 1, 2020
• 19-INF-05 Revision to the LDSS-5062A Supplemental Nutrition Assistance Program (SNAP) Employability/ABAWD Code Desk Guide
  • 19-INF-05 Attachment 1 - LDSS-5062A SNAP Employability/ABAWD Code Desk Guide
• 19-INF-04 2019 Summer Food Service Program (SFSP)
  • 19-INF-04 Attachment 1 - 2019 SED SFSP Resource Order Form
• 19-INF-03 Change in Internal Revenue Service mileage Rates for 2019
  • 19-INF-03 Attachment 1 - IRS IR-2018-251 – IRS Issues Standard Mileage Rates for 2019
• 19-INF-02 Temporary Housing Assistance (THA) for Sex Offenders – Updated Department of Corrections and Community Supervision Contact Lists
  • 19-INF-02 Attachment 1 - New York State Department of Corrections and Community Supervision Supervising Offender Rehabilitation Coordinators
  • 19-INF-02 Attachment 2 - New York State Department of Corrections and Community Supervision Area Office Liaisons
• 19-INF-01 Digest of Laws of 2018 Relating to Programs of the Office of Temporary and Disability Assistance
  • 19-INF-01 Attachment 1 - Digest of Laws of 2018 Relating to Programs of the Office of Temporary and Disability Assistance

Local Commissioner Memoranda (LCM)

• 19-LCM-12 Child Support Incentives - Federal Fiscal Years 2017 and 2019
  • 19-LCM-12 Attachment 1 - Adjustment of Actual to Reported Incentives - FFY 2017
  • 19-LCM-12 Attachment 2 - Estimated Incentives - FFY 2019
• 19-LCM-11 Revisions to the LDSS-2921, LDSS-3174, PUB-1301, and PUB-1313
  • 19-LCM-11 Attachment 1 - LDSS-2921: "New York State Application for Certain Benefits and Services"
  • 19-LCM-11 Attachment 2 - LDSS-3174: “New York State Recertification Form for Certain Benefits and Services”
  • 19-LCM-11 Attachment 3 - PUB-1301: "Instructions for Completing the New York State Application for Certain Benefits and Services"
  • 19-LCM-11 Attachment 4 - PUB-1313: "Instructions for Completing the New York State Recertification Form for Certain Benefits and Services"
• 19-LCM-10 2019-2020 Home Energy Assistance Program (HEAP)
  • 19-LCM-10 Attachment 1 - Heating Equipment Repair and Replacement Reference Tool
  • 19-LCM-10 Attachment 2 - Clean and Tune Benefit Reference Tool
  • 19-LCM-10 Attachment 3 - Cooling Assistance Component Reference Tool
  • 19-LCM-10 Attachment 4 - 2019-2020 HEAP Desk Guide - LDSS-5005
  • 19-LCM-10 Attachment 5 - Special Claiming Codes for Prevention and Restoration Chart
  • 19-LCM-10 Attachment 6 - 2019-2020 NYS HEAP Administrative Form Guide
  • 19-LCM-10 Attachment 7 - 2019-2020 HEAP Systems Quick Reference Tool – LDSS-5099
  • 19-LCM-10 Attachment 8 - HEAP Questions and Answers
• 19-LCM-09-T Inadmissibility on Public Charge Grounds Final Rule
  • 19-LCM-09-T Attachment 1 - Office for New Americans (ONA) Public Charge Poster
• 19-LCM-09 Inadmissibility on Public Charge Grounds Final Rule
  • 19-LCM-09 Attachment 1 - New York State Office for New Americans Public Charge Poster
• 19-LCM-08 Claiming deadlines for Federal and State Reimbursement
• 19-LCM-07 2020-2021 Biennial Temporary Assistance and Supplemental Nutrition Assistance Program (SNAP) Employment Plan
  • 19-LCM-07 Attachment A - Guide for Completion of 2020-2021
  • 19-LCM-07 Attachment B - Temporary Assistance and SNAP Employment Plan Template
• 19-LCM-06 Additional 100% Supplemental Nutrition Assistance Program Employment and Training Allocations - FFY 2019
  • 19-LCM-06 Attachment 1 - SNAP E&T FFY 2019 ABAWD Allocation
• 19-LCM-05 2019 New York State Summer Youth Employment Program Allocations
  • 19-LCM-05 Attachment A - 2019 NYS SYEP Allocations
  • 19-LCM-05 Attachment B - 2019 NYS SYEP District Designation Form
• 19-LCM-04 Supplemental Nutrition Assistance Program Employment and Training Allocations FFY 2019
  • 19-LCM-04 Attachment 1 - SNAP E&T FFY 2019 District Allocations
• 19-LCM-03 Homeless Management Information System (HMIS)
• 19-LCM-02 Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Dependent Care Funding Requests for FFY 2018
  • 19-LCM-02 Attachment 1 - SNAP E&T CCBG Dependent Care Comparison
  • 19-LCM-02 Attachment 2 - SNAP E&T Dependent Care Funding Request FFY 2018
• 19-LCM-01 2018-2019 Home Energy Assistance Program (HEAP) Administrative Allocations and Program Allocations
  • 19-LCM-01 Attachment 1 - 2018-2019 HEAP District Administrative Allocations
  • 19-LCM-01 Attachment 2 - 2018-2019 HEAP District Program Allocations