2022 Policy Directives

Policy Directives are issued by OTDA to keep local social services districts and other interested parties informed about current program policy and procedures, and other significant information impacting OTDA programs.

Administrative Directives (ADM) are designed to advise local social services districts of policy and procedures, which must be followed in the administration of programs.

Information Letters (INF) include articles of general interest to local district staff, i.e. pamphlets or brochures, new or revised lists of contacts, transmittals of recently enacted Federal or State legislation, etc.

Local Commissioner Memoranda (LCM) transmit information directly to the local commissioners on very specific topics, such as notification of limited special funding available only to local districts, statewide audit results requiring corrective action, or instructions to follow new and existing program or administrative procedures.

Administrative Directives (ADM)

• 22-ADM-11 Public Assistance Policy Changes Included in the SFY 2022-23 New York State Budget
  • 22-ADM-11 Attachment 1 - Filing References
  • 22-ADM-11 Attachment 2 - LDSS-5041: "Lien Acknowledgement"
  • 22-ADM-11 Attachment 3 - LDSS-5069: "Biennial Accounting"
• 22-ADM-10 Telephone and Digital Interviews for Temporary Assistance (TA) Applicants and Recipients
  • 22-ADM-10 Attachment 1 - Joint Guidance on Chat and Video Conferencing Tools
• 22-ADM-09 Homeless Services Plan (HSP), HSP Outcome Reporting and Code Blue Budgets
  • 22-ADM-09 Attachment 1 - Homeless Services Plan Template
  • 22-ADM-09 Attachment 2 - Homeless Services Plan Outcome Report Template
  • 22-ADM-09 Attachment 3 - List of HUD-Funded Continuum of Care Contacts
  • 22-ADM-09 Attachment 4 - Code Blue Request Narrative
  • 22-ADM-09 Attachment 5 - Code Blue Excel Budget
  • 22-ADM-09 Attachment 6 - Code Blue Budget Instructions
  • 22-ADM-09 Attachment 7 - Code Blue Claiming Instructionse
• 22-ADM-08 Changes made to the Welfare-to-Work Caseload Management System (WTWCMS) to Ensure Compliance with Section 4005 of the Agriculture Improvement Act of 2018
• 22-ADM-07 Refugee Cash and Medical Assistance Programs (RCA and RMA)
• 22-ADM-06 2022-2023 Flexible Fund for Family Services (FFFS)
  • 22-ADM-06 Attachment 1 - FFFS 2022-23 District Allocations
  • 22-ADM-06 Attachment 2 - Grandfathered COPS FFFS Dedications
  • 22-ADM-06 Attachment 3 - FFFS 2022-23 Child Welfare Thresholds
  • 22-ADM-06 Attachment 4 - FFFS System District User Manual
  • 22-ADM-06 Attachment 5 - FFFS 2022-23 Desk Reference Guide
• 22-ADM-05-T Desk Reviews of the Distribution and Disbursement of Support Collections
  • 22-ADM-05-T Attachment 1 - Summary of Changes and Improvements to the Desk Review Process
  • 22-ADM-05-T Attachment 2 - Request for a First-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05-T Attachment 3 - Information and Instructions for Completing the Request for a First-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05-T Attachment 4 - How Do I Know If I Should Request a Desk Review?
  • 22-ADM-05-T Attachment 5 - First-Level Desk Review Determination
  • 22-ADM-05-T Attachment 6 - We Have Received Your Request for a First-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05-T Attachment 7 - Calculations Worksheet for Desk Review of Pass-through Payments
  • 22-ADM-05-T Attachment 8 - Information and Instructions for Completing the Calculations Worksheet for Desk Review of Pass-through Payments and/or Cumulative Excess Support Payments
  • 22-ADM-05-T Attachment 9 - Calculations Worksheet for Desk Review of Cumulative Excess Support Payments
  • 22-ADM-05-T Attachment 10 - Support Collection Unit Notification to State of Unreimbursed Assistance Adjustment as a Result of a Cumulative Excess Support Payment Desk Review
  • 22-ADM-05-T Attachment 11 - Request for a Second-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05-T Attachment 12 - Information and Instructions for Completing the Request for a Second-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05-T Attachment 13 - Second-Level Desk Review Determination
  • 22-ADM-05-T Attachment 14 - Notification of a Second-Level Desk Review Request
  • 22-ADM-05-T Attachment 15 - Request for Additional Information to Support Second- Level Desk Review
• 22-ADM-05 Desk Reviews of the Distribution and Disbursement of Support Collections
  • 22-ADM-05 Attachment 1 - Summary of Changes and Improvements to the Desk Review Process
  • 22-ADM-05 Attachment 2 - Request for a First-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05 Attachment 3 - Information and Instructions for Completing the Request for a First-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05 Attachment 4 - How Do I Know If I Should Request a Desk Review?
  • 22-ADM-05 Attachment 5 - First-Level Desk Review Determination
  • 22-ADM-05 Attachment 6 - We Have Received Your Request for a First-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05 Attachment 7 - Calculations Worksheet for Desk Review of Pass-through Payments
  • 22-ADM-05 Attachment 8 - Information and Instructions for Completing the Calculations Worksheet for Desk Review of Pass-through Payments and/or Cumulative Excess Support Payments
  • 22-ADM-05 Attachment 9 - Calculations Worksheet for Desk Review of Cumulative Excess Support Payments
  • 22-ADM-05 Attachment 10 - Support Collection Unit Notification to State of Unreimbursed Assistance Adjustment as a Result of a Cumulative Excess Support Payment Desk Review
  • 22-ADM-05 Attachment 11 - Request for a Second-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05 Attachment 12 - Information and Instructions for Completing the Request for a Second-Level Desk Review of Pass-through Payment or Cumulative Excess Support Payment
  • 22-ADM-05 Attachment 13 - Second-Level Desk Review Determination
  • 22-ADM-05 Attachment 14 - Notification of a Second-Level Desk Review Request
  • 22-ADM-05 Attachment 15 - Request for Additional Information to Support Second- Level Desk Review
• 22-ADM-04 Menstrual Products
• 22-ADM-03 Refugee Cash and Medical Assistance Programs (RCA and RMA)
• 22-ADM-02 Determining Willfulness and Good Cause for Noncompliance with Employment Requirements
• 22-ADM-01 Oral and Written Requirement to Inform SNAP Applicants and Recipients of SNAP Work Rules
  • 22-ADM-01 Attachment 1 - LDSS-5193 Important Information about SNAP Work Rules (General, Mandatory E&T and ABAWD)
  • 22-ADM-01 Attachment 2 - LDSS-5193A Important Information about SNAP Work Rules (General and Mandatory E&T)

Information Letters (INF)

• 22-INF-12 2022 State Minimum Wage Increase and the Effect on TA and SNAP Assistance Programs
• 22-INF-11 Supplemental Nutrition Assistance Program (SNAP) Employment and Training (E&T) Provider Determinations
  • 22-INF-11 Attachment 1 – SNAP E&T Provider Determinations - Questions and Answers for Districts and Providers
• 22-INF-10 Temporary Assistance and Child Support Video Discussion Series
• 22-INF-09 Domestic Violence and the Child Support Program Get Child Support Safely
  • 22-INF-09 Attachment 1 – Pub-5194, Get Child Support Safely brochure
  • 22-INF-09 Attachment 2 – Pub-5194A, Get Child Support Safely poster
  • 22-INF-09 Attachment 3 – Get Child Support Safely Model Screening Questions and Practices
  • 22-INF-09 Attachment 4 – Domestic Violence Resource Guide
• 22-INF-08 2023 Federal Cost-of-Living Adjustment (COLA) and 2023 SSI and SSP Maximum Monthly Benefit Levels Chart
  • 22-INF-08 Attachment 1 – 2023 SSI and SSP Maximum Monthly Benefit Levels Chart
• 22-INF-07 Requirement to provide information on availability of adverse childhood experiences (ACEs) services
  • 22-INF-07 Attachment 1 - ACEs Brochure
• 22-INF-06 Release of Revised IRS Office of Safeguards Publication 1075
  • 22-INF-06 Attachment 1 – Publication 1075 Tax Information Security Guidelines for Federal, State and Local Agencies
  • 22-INF-06 Attachment 2 – Publication 1075 Tax Information Security Guidelines for Federal, State and Local Agencies – Comparison of 2021 version to 2016 version
• 22-INF-05 Digest of Laws of 2021 and Chapter Amendments of 2022 Relating to Programs of the Office of Temporary and Disability Assistance
  • 22-INF-05 Attachment 1 – Digest of Laws of 2021 and Chapter Amendments of 2022 Relating to Programs of the Office of Temporary and Disability Assistance
• 22-INF-04 Release of Revised Temporary Assistance and Supplemental Nutrition Assistance Program Employment Policy Manual
• 22-INF-03 Change in Internal Revenue Service Mileage Rates for 2022
  • 22-INF-03 Attachment 1 – IRS issues standard mileage rates for 2022- IR-2021-251
• 22-INF-02 Information Regarding the Federal Affordable Connectivity Program
  • 22-INF-02 Attachment 1 - Affordable Connectivity Program Flyer
• 22-INF-01 Changes in the Earned Income Tax Credit (EITC) and Summary of Other Available Federal and State Tax Credits for Tax Year 2021

Local Commissioner Memoranda (LCM)

• 22-LCM-15 FFY 2023 Supplemental Nutrition Assistance Program (SNAP) Employment and Training (E&T) Allocations
  • Attachment A – SNAP E&T FFY 2023 District Allocations
• 22-LCM-14 Introduction of LDSS-4826C Employment Requirements for SNAP Applicants and Recipients - Script for Eligibility Workers
  • Attachment 1 – LDSS-4826C Employment Requirements for SNAP Applicants and Recipients - Script for Eligibility Workers
• 22-LCM-13 Pandemic Emergency Assistance Program (PEAF) Multi-Generational Family Pandemic Payment
  • Attachment A – PEAF Multi-Generational Family Pandemic Payment Estimated District Issuances
• 22-LCM-12 2022-2023 Home Energy Assistance Program (HEAP)
  • Attachment 1 – HEAP Heating Equipment Repair and Replacement Reference Tool
  • Attachment 2 – HEAP Clean and Tune Benefit Reference Tool
  • Attachment 3 – HEAP Cooling Assistance Component Reference Tool
  • Attachment 4 – 2022-2023 HEAP Desk Guide (LDSS-5005)
  • Attachment 5 – Special Claiming Codes for Prevention and Restoration Chart
  • Attachment 6 – 2022-2023 NYS HEAP Administrative Form Guide
  • Attachment 7 – 2022-2023 HEAP Systems Quick Reference Tool – (LDSS-5099)
• 22-LCM-11 Supplemental Nutrition Assistance Program (SNAP) Administrative Funding under the American Rescue Plan (ARP)
  • 22-LCM-11 Attachment 1 – FFY 2022 SNAP American Rescue Plan Allocations – Round 2
• 22-LCM-10 Revisions to the LDSS-5087 NYC Re-Engagement and Conciliation Notice
  • 22-LCM-10 Attachment 1 – LDSS-5087 NYC Re-Engagement and Conciliation Notice
• 22-LCM-09 Pandemic Emergency Assistance Program (PEAF) Back-to-School Payment and Infant Nutritional Assistance Payment
  • 22-LCM-09 Attachment A – PEAF Estimated Back-to-School Payments
  • 22-LCM-09 Attachment B – Estimated Infant Nutritional Payments
• 22-LCM-08 New York State Summer Youth Employment Program Allocations
  • 22-LCM-08 Attachment A – 2022 SYEP Allocation
  • 22-LCM-08 Attachment B – 2022 NYS SYEP District Designation Form
  • 22-LCM-08 Attachment C – 2022 District and LWDB Performance Goal Form
• 22-LCM-07 Pandemic Emergency Assistance Program (PEAF) Family Pandemic Payments
  • 22-LCM-07 Attachment A – PEAF Estimated Family Pandemic Payments
• 22-LCM-06 2021-2022 Home Energy Assistance Program (HEAP) Administrative Allocations
  • 22-LCM-06 Attachment 1 – 2021-2022 HEAP District Administrative Allocations
• 22-LCM-05 Supplemental Nutrition Assistance Program (SNAP) Administrative Funding under the American Rescue Plan (ARP)
  • 22-LCM-05 Attachment 1 – FFY 2022 SNAP American Rescue Plan Allocations
• 22-LCM-04 SNAP Public Charge Policy Outreach
  • 22-LCM-04 Attachment 1 – SNAP Public Charge Outreach Poster
  • 22-LCM-04 Attachment 2 – SNAP Public Charge Outreach Poster – Spanish
• 22-LCM-03-T FFY 2022 Supplemental Nutrition Assistance Program Employment and Training Allocations
  • 22-LCM-03-T Attachment A – SNAP E&T FFY 2022 District Allocations
• 22-LCM-03 FFY 2022 Supplemental Nutrition Assistance Program Employment and Training Allocations
  • 22-LCM-03 Attachment A – SNAP E&T FFY 2022 District Allocations
• 22-LCM-02-P Implementation of Administrative Directive 21-ADM-08 - Questions and Answers
  • 22-LCM-02-P Attachment 1 - Questions and Answers Regarding the Implementation of Administrative Directive 21-ADM-08
• 22-LCM-02 Implementation of Administrative Directive 21-ADM-08 - Questions and Answers
  • 22-LCM-02 Attachment 1 - Questions and Answers Regarding the Implementation of Administrative Directive 21-ADM-08
• 22-LCM-01 Pandemic Emergency Assistance Program (PEAF)
  • 22-LCM-01 Attachment A - PEAF Estimated Diaper Supplement Payments
  • 22-LCM-01 Attachment B - PEAF Estimated Multi-Generational Food Payments